Administrative Assistant, Quality, Patient Safety, Patient Experience and Infection Prevention & Control Department - Full-Time – Markham Site - Jobs in Markham, ON

Job Description

Land Acknowledgement:Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.COVID StatementAs a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.Who you are:

• You encompass Oak Valley Health’s core values and live the words of Respect, Trust, Commitment, Compassion and Courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

What we need:We are looking for a highly motivated and well-organized professional who is able to work independently and effectively in a fast paced environment. The Administrative Assistant (AA) will provide administrative support to leaders in the Quality, Patient Safety, Patient Experience and Infection Prevention & Control Department.The AA will be a self-directed, independent critical thinker who is well organized to provide complex administrative support. The AA will exercise considerable judgment, will anticipate needs and will produce first-rate work as needed. To succeed in this role the AA must have a full understanding of hospital policies and procedures, be discreet and professional and be able to accept and assume responsibility while making appropriate decisions. Areas of responsibilities may include:

• Administrative support to Director including schedule management, meeting preparation and management and organization of daily schedules
• Administrative support to Managers Quality & Patient Safety, Infection Prevention & Control and Patient Relations Specialist.
• Administrative duties include completing general office duties including sorting mail, phone and email correspondence, maintaining computer and paper filing systems, arranging courier services, ordering supplies, equipment maintenance, preparing and typing documents, packages and presentations, bill payments and requisition procedures, and monitoring office activities.
• Coordinates and supports a variety of internal and external meetings, events and committees (i.e. sets meeting schedules, books rooms and catering, records and distributes minutes, agendas and other materials)
• Collaboration with other Administrative Assistants and stakeholders to communicate priorities and complete tasks
• Creating correspondences, reports, proposals and presentations as needed
• Providing other support as required and needed

Work Schedule:The successful candidate will primarily work days Monday to Friday. You must be flexible with your schedule to meet deadlines and support meetings/events which may take place in the early morning, evening and or on weekends.Compensation:Band R:$ 27.88 – 33.30 per hour$ 54,366 - 64,935 per year What you bring to Oak Valley Health:

• Post-secondary degree or diploma
• 3-5 years of recent Administrative Assistant level experience preferably in a healthcare financial setting
• Excellent computer skills including MS Office - Outlook, Word, Excel, PowerPoint and Visio
• A proven track record in ensuring confidentiality, integrity, professionalism, diplomacy and attention to detail at all times
• Well developed critical thinking and problem solving skills with the ability to think independently to proactively anticipate the needs of their leaders and their teams
• A proven ability to develop reports, documents and presentations for assigned leaders
• Demonstrated excellent organizational skills with ability to prioritize tasks and meet deadlines in a fast-paced environment
• Superior communication (verbal and written) and customer skills and the ability to effect strong public relations in all encounters
• Demonstrated ability to work both independently and collaboratively within a team environment
• Demonstrated good attendance and performance records with the ability to maintain these same standards
• Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Who we are:Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us Oak Valley Health Diversity StatementOak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.Required SkillsRequired ExperienceQuick Apply

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