Executive Assistant, Medical Administration – Full-Time Temporary (approx. 18 months) – Markham Site - Jobs in Markham, ON

Job Description

Who you are:You are an innovative and patient centered individual who provides excellence within their professionYou are a team player with excellent communication, critical thinking and customer service skillsYou have vision, flexibility, transparency, honesty and practicalityYou are organized, accurate, able to multi task and meet deadlinesYou support the patient experience, your colleagues and others cultural and spiritual beliefsYou encompass Oak Valley Health’s core values and live the words of Respect, Trust, Commitment, Compassion and CourageWho we are:Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join usWhat we need:We are looking for an enthusiastic Executive Assistant. The successful candidate will support Medical Administration and the Executive Office. They will be a self-directed, independent critical thinker who is well organized to provide complex administrative support within the executive offices. Exercising considerable judgment, you will anticipate the senior leaders’ professional needs and produce first-rate documentation to support them. To succeed in this role you must be agile and capable of taking on a broad variety of EA roles across the executive office at any time, have a full understanding of hospital policies and procedures, be discreet and professional, able to accept and assume responsibility while making appropriate decisions based in accordance with your role. Areas of responsibilities include:Supporting the activities of the Chief of Staff and Director of Medical Administration including managing calendars, prioritizing appointments and schedulingCoordinating meetings by organizing and preparing agendas, recording and distributing minutes and arranging logistics as requiredProvide administrative support to the Research Ethics Board, the Medical Advisory Committee and any other committee as assignedResearching, composing and typing various draft internal and external correspondence, reports, proposals and presentationsArranging internal and external appointments and meetings ensuring the required stakeholders and materials are organized and prepared to ensure success of the meeting/appointmentAssisting with various facets of special projectsMaintaining an effective filing system (hard copy and electronic files)Maintaining the image of the Executive Office by adhering to a professional and consistent standardCollaborating with the Executive Office Executive Assistants to provide coverage and assistance when neededOther duties as assigned by a member of the senior management teamWork schedule:The successful candidate will primarily work Monday to Friday during the day. You must be flexible with your schedule to meet deadlines and support meetings/events which may take place in the early morning, evening and on weekends.Compensation:BAND N: $34.33 - $41.77 per hourWhat you bring to MSH:Post-secondary degree or diploma level education in office/administrative management, with specific file/data management trainingA minimum of 3-5 years of recent relevant executive assistant experience supporting a member of the executive leadership team within a healthcare environment is essentialProven record in ensuring confidentiality, integrity, professionalism and diplomacy at all timesProven MS Office proficiency (Outlook, Word, Excel, and PowerPoint) requiredProven ability to research and develop PowerPoint presentations for the senior teamDemonstrated excellent organizational skills with ability to prioritize tasks and meet deadlines in a fast-paced environmentSuperior communication (verbal and written) skills and the ability to effect strong public relations with Board members, staff, physicians, volunteers, community, and government staffProven well-developed customer-service focusDemonstrated ability to work both independently and collaboratively within a team environmentExcellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the senior teamMust demonstrate high initiative and efficiency with accurate attention to detailDemonstrated good attendance and performance records with the ability to maintain these sameDemonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organizationrelated policies, health and safety legislation an best practices and completing relevant mandatory education as requiredOak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one’s personal identity and/or values. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.Required SkillsRequired ExperienceQuick Apply

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