Facilities Coordinator - Jobs in Markham, ON

Job Description

Location: Markham, OntarioWhat is the roleThe Facilities Coordinator role is responsible for effectively overseeing service requests for their assigned area of responsibility. Interacting with our third-party facilities provider, the Facilities Coordinator will provide information, approve quotes, review reporting, escalate issues and resolve service requests. This role will also need to effectively communicate with various departments and leadership within the organization to ensure the highest levels of service are provided to our stores. This role will ensure business continuity at the store level by making sure service is provided per our agreed upon SLAs. The incumbent must monitor and control costs, seeking approval when expenditures exceed their authority.What will you doBusiness Support

• This individual will provide strong support to the Maintenance Manager, ensuring their needs and priorities are met daily
• Serve as a single point of contact for all maintenance and repair related issues for their area of responsibility
• Review, code and keep track of received invoices and submit them to AP for payment
• Prepare CAPEX forms

Communication and Leadership

• Communicate daily with the facilities leadership team on any status updates
• Review your progress, activities, and outstanding issues daily with your supervisor
• Communicate with store and field teams as needed on issues related to work orders

Third Party Interaction

• Work with third party maintenance suppliers to ensure business continuity
• Serve as a liaison for opening work orders, working with third parties, communicating updates and approvals as needed
• Review estimates, quotes, and invoices for accuracy

What will you need to succeedEducation and Experience

• High School Diploma, College Degree is preferred
• 2+ years of experience working in the facility maintenance field is preferred
• Retail experience is an asset
• Trained on Food Safety Management, OSHA and/or compliance experience is an asset
• Intermediate knowledge of Windows, Outlook and Excel

Knowledge and Skills

• Able to e s tabli s h a n d mai n tain p o s iti v e working r e latio n s hips w ith ot h e rs b oth i n ternally a nd externally to ac h i e v e the goals o f the orga n ization.
• Good written and verbal communication skills
• Able to work coo p e rati v e ly a nd e ff e cti v e ly with ot h e rs to s e t goa l s , r e s olve p r obl ems , a nd make d e c i s io n s t h at enha n ce orga n izational eff e cti v e n e ss .
• Able to po s it i v e ly i n f l u e nce ot h e rs to a chi e v e r es ul t s that a re in the b es t inter e s t of the or g a n ization.
• High attention to detail
• Able to ass e s s s i t u at i ons to d e ter m i n e the import a nc e , u rg e ncy a nd ri s ks, a n d make cl e ar d e c i s io n s w hich are t ime ly a nd in the b es t inter e s t s of the orga n ization
• Excellent time management and organizational skills
• Able to plan and de te r m ine s tr a teg i e s to m o v e the orga n ization forwa r d; s e t goa l s , crea t e a nd impl e me nt actio n s p la n s , a nd e v al u ate the p ro c e s s.
• Good problem solving and critical thinking skills

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