Payables Team Lead - Jobs in Markham, ON

Job Description

Who We AreBGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.comSUMMARYThe Payables Team Lead is responsible for coordinating and monitoring the processing of workflow activities by accounts payable in accordance with internal policies, procedures, work instructions and performance requirements.KEY DUTIES & RESPONSIBILITIES Personnel management Personnel management responsibilities include, but do not exclude:

• Lead a teamof individual team members
• Assign, prioritize and monitor the progress of work to ensure completion and compliance with deadlines, quality standards and any other related requirements
• Examine the work for its completeness and reliability. Ensure that respect for quality is maintained
• Advise and train direct reports
• Provide information for performance evaluation

Processing accounts payable

• Coordinate and monitor accounts payable (AC) and payment processing activities
• Supervise and review the teams work to meet deadlines, quality as well as internal policies, processes and work instructions
• Communicatewith stakeholders including companies, procurement and suppliers to follow up, clarify information or resolve conflicts (i.e. payment was not made on time). Report it to management, when necessary
• Liaise with work unit headsto follow up on non-compliance with CC policies and to delay invoice approvals
• Review documents for compliance and completeness against defined requirements. Identify non-compliant elements and missing information to ensure compliance with established procedures and requirements
• Ensure that thecorrect account codes are on the documents in accordance with the business unit and the type of cost/expense element
• Identifyprocess gaps, internal control weaknesses and system issues and liaise with appropriate stakeholders for resolution. Report when necessary
• Ensure the proper validation of accounts payable documents against relevant documents to ensure accuracy and completeness. Identify and resolve issues and discrepancies in transaction accounting. Liaise with stakeholders and management for the resolution
• Oversee the validation, matching, coding and approval process and exceptions. Liaise with heads of work units to obtain their approval for exceptions
• Reconcile accounts payable data interfaces from the source system and the PRO financial system
• Reconciling credit accountsfrom the sub-ledger to the general ledger
• Review the chronological ranking of client CCs

Performance Management

• Monitor and review productivity and quality of work production against established measures
• Evaluate team members performance
• Identify policy non-compliances, process gaps and implement corrective actions and recommend continued improvements to meet performance targets

Reporting

• Prepare reports, including, but not limited to, accounts payable reconciliations and system interfaces

Compliance with policy and process

• Monitor and strengthen the execution of the process for compliance with policy and procedures

Audit Support

• Supervise the maintenance of accurate and complete recordsfor verification according to established procedures
• Assist in providing verification documentsfor auditors internal control self-assessment

• Other tasks if assigned

KNOWLEDGE & SKILLS

• College diploma preferably in accounting
• 3 years of experience working in accounts payable
• Understanding sales tax rules
• Good understanding and application of accounts payable control processes, audit and control requirements
• Ability to lead a team
• Ability to identify and resolveaccounts payable issues and anomalies
• Ability to perform simple mathematical calculations — addition, subtraction, multiplication and division, in addition to the ability to identify inaccuracies in the data
• Ability to handle animpressive volume of data that requires great attention to detail and accuracy
• Ability to communicate and strengthen adherence to processes, procedures and performance targets
• Ability to identify and implement corrective actions to address performance gaps
• Effective influence and conflict resolution skills
• Ability to perform workaccording toestablished procedures
• Proficiency in accounting systems, MS Office Excel and other MS Office software applications, in addition to having the ability to quickly learn from other information systems and software applications

Certificates and/or professional approval

• One or more of the following titlescompletedor in progress is considered to be anasset
• Certified Accounts Payable Association (CAPA) Certified Accounts Payable Professional designation
• Chartered Professional Accountant (CPA)

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected