Interim Administrative Assistant - Jobs in Melville, Saskatchewan, S0A 2P0

Job Description

Duration: Starting April – 12 month term with possibility of extension The City of Melville is requesting applications for the interim position of Administrative Assistant. This position is under the direct supervision of the Administration and Assessment Manager and is responsible for administrative and clerical services to the City of Melville. The employee performing in this position is responsible for front counter reception and customer service including greeting and assisting the public in person and by telephone and email, processing customer payments, providing administrative support to Management team, and performing other related duties as assigned. The employee performing in this position must display a positive attitude, demonstrate the ability to pay attention to detail while working efficiently, be adaptable and work effectively within a variety of situations, be committed to professional learning towards enhancing skills and knowledge, be able to work as a team player and work independently with minimal supervision, and be able to maintain strict confidentiality. Main Duties and responsibilities:

• Process and balance cash, cheque, online bill payments, TIPP and PAD transactions and all related duties.
• Provide front counter reception and customer service including answering telephones and responding to or directing emails to appropriate departments.
• Perform general office tasks including typing, filing, and photocopying as required.
• Responsible for collecting and sorting incoming and outgoing mail.
• Prepare tax certificates and assessment field sheets.
• Issue and maintain registers for pet licenses and taxi vouchers.
• Ensure printed information media is current including brochure racks and bulletin boards.
• Provide administrative and clerical support to the Management team.
• Provide other job-related duties as assigned.

Qualifications:

• Minimum Grade 12 Diploma or equivalent.
• Office Education and/or Business Administration or an equivalent combination of education, training and/or experience.
• High level of computer literacy specifically with Microsoft Office Products.
• Strong communication and interpersonal skills.
• Experience working in a Public Sector environment, an asset.
• Experience with Vadim Software, an asset.
• Experience with CGIS, an asset.
• Valid Class % Driver’s License.
• Clear Criminal Record Check.

The wage for this position is $19.76 per hour as per the existing CUPE Local 456 agreement (expired December 31, 2023). Please submit written applications detailing qualification and experience to: Kim Lawrence, Administration and Assessment Manager, Box 1240, Melville, SK, S0A 2P0 or email at klawrence@melville.ca.Applications will be accepted until position is filled. Only those applicants selected for an interview will be contacted.