Assistant, Hospitality Operations - Jobs in Moncton, NB

Job Description

Assistant, Hospitality OperationsPosition Summary: Under the direct supervision of the Director, Hospitality Operations, the Assistant, Hospitality Operations is an organized, self-starter holding multi-functional support roles within the Hospitality division. The primary focus will be assisting theDirector, Hospitality Operations with administrative tasks for Entertainment, Food and Beverage, Facilities, Hotel and Sales and Catering. Under minimal supervision, within established guidelines, makes independent decisions, has strong organizational, critical thinking, and interpersonal skills. The successful applicant will have a high level of professionalism, excellent communication skills, the ability to prioritize, and juggle multiple tasks and has exemplary attention to detail.Key Responsibilities:

• Office duties as required including scanning, filing.
• Prepare and compose correspondence in a timely fashion for rental agreements, offer letters and entertainment contracts.
• Provide analysis, prepare weekly/monthly/quarterly reports, and maintain detailed files for the Director of Hospitality Operations.
• Work in conjunction with Finance on show settlements.
• Creates purchase orders, enters, and tracks all invoices, renewal dates for preventative maintenance agreements and licensing renewals
• Screens and responds to all requests internal/external for meeting space and events
• Expert in Word, Excel, Power Point and Outlook and demonstrate the ability to communicate effectively and professionally with guests and internal departments.
• Ensure submitted correspondence is prepared efficiently, timely, and edited for correct grammar, punctuation, and clear content.
• Must have the ability to work in a fast-paced environment and balance multiple priorities
• Resolve problems and make decisions when necessary.
• Assisting with preparation of materials such as announcements, event invitations, and other communications - often on demand and under tight deadlines
• Other duties as assigned Page 2 of 3 Education and Qualification Requirements:
• Bilingualism (French and English) required for speaking, reading, and writing
• Completion of a two-year office administration diploma or a suitable combination of education and experience
• Advanced knowledge of MS Word, Excel, Power Point and Outlook
• Excellent written, oral and interpersonal communication skills
• Ability to exceed internal and external customer expectations through timely, effective and service-oriented communication
• Extremely detailed oriented; able to work in a fast-paced environment; able to coordinate multiple projects and deadlines
• Demonstrated ability to think outside the box and making recommendations for improvements to process and tools
• Minimum 2 years’ experience as an administrative support working with management team

Work Environment Conditions:

• Work within a 24/7 operation with ability to work flexible hours when required (days, evening, nights, weekends and holidays)
• The Assistant, Hospitality Operations works inside the Casino Administrative Area
• Must be able to work independently and with minimal supervision
• Willing to submit to a criminal record check with results acceptable to our organization, standards and position
• Must have employment eligibility in Canada
• Must be 19 years of age or older

Special Working Conditions: Our reputation is of paramount importance. As such, we will conduct our business in an ethical and professional manner.Every team member will be obliged to understand and follow all of the policies outlined in Great Canadian’s CorporateEthics and Conduct Manual and will disclose any irregularities or wrongdoing in accordance with the Company’sWhistleblower Policy. The Company is committed to sound internal control policies and practices. Every team member will follow the internal control practices required of their position and department.Job Types: Permanent, Full-timeSalary: $41,000.00-$46,000.00 per yearBenefits:

• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Moncton, NB: reliably commute or plan to relocate before starting work (required)

Work Location: One locationQuick Apply

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