Team lead, Accounts Payable - Jobs in Montréal, Québec

Job Description

Description du posteAs the Accounts Payable Team Lead, you will be responsible for overseeing the daily operations of the department. You will ensure the accuracy and efficiency of AP processes, the timeliness of payments, and provide functional support to the Accounts Payable Manager in guiding and supporting the team. You will play a key role in process optimization, compliance, and team coordination.Key Responsibilities:

• Analyze and ensure accurate accounting treatment of different categories of invoices, vouchers, returns, and adjustments that have been processed in various Accounts Payable system and sub-systems, such as PeopleSoft,RMS, Concur, Utility Billing Management System, and Imagine.
• Assign and delegate tasks to Accounts Payable Administrators in order to ensure timely processing of payments, and that back-up support is available in the event that Accounts Payable Administrators are out of the office.
• Participate in implementation of new systems and process improvements, and work cross-functionally and collaborate with other departments to reach common goals.
• Provide support for government reporting related to stewardship reports, which includes reporting of paper and plastic bags, promotional material, and Ecomm boxes and mailers, which would be subject to recycling fees.
• Assist with development and implementation of Accounts Payable policies and procedures.
• Reconcile Accounts Payable sub-ledger with other Aging reports within Peoplesoft.
• Validate, analyze, reconcile, code and process invoices in various expense categories. These include but are not limited to rent, utilities, telecommunications, travel expenses, standard monthly payments, car lease payments, equipment leases and agent fees.
• Investigate discrepancies encountered during the invoice review process and to pursue resolutions to these discrepancies with the issuing department or with the vendor. To bring any unresolved issues to the attention of the department manager.
• Generate required Peoplesoft reports for analytical purposes for Senior Management. These can be in relation to Lease projections for leased equipment; telecommunication voice fees, both regular and cellular, long distance, POS lines as well as updating or deactivating lines as required; and Leased car expenses for Taxable benefit purposes among others.
• Identify and correct all discrepancies encountered with the feeds especially those due to system limitations particularly in respect to foreign currencies and exchange rates as well as proper accounting dates.
• Initiate and execute the necessary procedure for the fiscal period closing each month. This entails collecting month end closing data files for Company expenses from the AP administrators, verifying its accuracy, and compiling the fiscal period end accruals. This must be completed within the pre-established department deadlines.
• Provide functional guidance to team members and training when required.