Accounts Payable Specialist - Jobs in Montréal

Job Description

Job DescriptionUbisoft, a global leader in the video games and entertainment software industry, is currently seeking a full-time Accounts Payable Specialist for its Accounts Payable department. This position is responsible for processing Marketing, COGS and inter-company invoices, and ensuring transactions / approvals are in accordance with company guidelines and are recorded within the proper accounting period. Our ideal candidate can multi-task, prioritize and work efficiently under tight deadlines and perform at high levels in a fast-paced, ever-changing work environment. The position is based in Montreal, Canada and will report directly to the Accounts Payable Supervisor.  WHAT YOU’LL DO

• Review and process complex vendor invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Ensure proper allocations of expenses across departments, products and projects.
• Resolve any invoice processing exceptions by working with appropriate co-workers and business partners.
• Process, monitor and reconcile inter-company transactions and balances.
• Ensure timely payments to vendors by meeting quality and timeliness standards. Monitor due dates to ensure timely payment. Prioritize payment of invoices for cash discounts and payment terms.
• Collaborate with operations team to improve the vendor onboarding process, including review, validation, approval and updating of Vendor terms-related details. Work closely with operations team to ensure smooth process flow for purchase order related items.
• Provide customer service to the Intercompany affiliates and vendors with respect to various accounts payable inquiries.
• Review, investigate, and correct errors and inconsistencies related to vendor inquiries and payments. Reconcile vendor statements. Identify, research and resolve vendor account discrepancies.
• Directly support month-end close including tracking of vendor invoices for completeness and review of general ledger for proper coding. Record journal entries, re-class of expenses and accruals as needed.
• Resolve purchase order, contract, invoice and payment discrepancies through proactive communication with Procurement, internal stakeholders and the vendors.
• Work closely with GL Accounting, Finance and internal stakeholders to ensure proper coding of expenses and resolution of any coding issues that arise.
• Provide support for quarterly reviews and year-end financial audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes.
• Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. Assist in the documentation of internal AP Standard Operating Procedures (SOPs), review annually with peers and edit for accuracy.
• Assist AP Supervisor with process enhancement. Participate in AP projects as required.
• Assist Accounts Receivable in cash application as required.