Bookkeeper/Office Assistant - Jobs in Nanaimo, BC

Job Description

Full Time Permanent (40hrs)8:30am-4:30pm, Monday-FridayCompetitive Compensation and Benefits PackageBonaventure Support Services provides support to Individuals within three communities who have diverse abilities. We are looking for a Bookkeeper/Office Assistant to join our team. This full-time permanent position starts immediately at 40 hours per week and offers a competitive compensation package.Reporting to the ED and Controller, the Bookkeepers main responsibilities will include payroll processing, data entry, payments, filing, monthly reconciliations, as well as other administrative tasks. In addition, the Bookkeeper will act as a backup to the Office Assistant for answering company phone lines as required. Extreme attention to detail and flexibility in the day are key components to the role.Our ideal candidate is service oriented, has a good attitude, a positive demeanor and must be willing to work as part of a team.JOB SUMMARYShow attention to detail and the ability to multi-task, and to work quickly and effectively in a fast-paced environment.Excellent customer service and communication skills (written and verbal) including grammar, punctuation, and spelling.Assisting with providing professional and courteous reception services to individuals and visitors in person and by phone; answering and directing incoming phone calls promptly and accurately; accurately recording/distributing messages as required.Completing assignments as asked by the ED and Controller.Advanced knowledge of classes and splits.Knowledge of accrual based accounting.JOB RESPONSIBILITIES - BookkeeperReporting according to established proceduresFull cycle bookkeepingObtaining and verifying accounts payable invoices (bill payments), cheques reconciliation, and journal entriesMonthly financial statement and credit card payment reconciliations and resulting journal entriesMaintaining an accurate and complete trail of supporting documentation for all financial and accounting activitiesWorking closely with Controller for quarterly and year end proceduresWork with Administrator and Controller to set up and maintain budgetPrepare documents to meet ministry requirementsReport and pay EHT, WorkSafe BC quarterlyPayroll Functions, full cycle payroll – ComVida systemGenerating accurate reports, and maintaining PR documentation,Data entryUpdating PR employee records when changes occur an verifying accuracy of department and cost centers in payrollGenerating accurate employee paymentsGenerating reports and recording payroll JE in QuickbooksPreparing and generating accurate annual PR reporting (T4)Manages Manulife - deductions & benefits recording in payrollWork with ComVida - to refine reporting and generate an accurate bi-weekly payrollData entry for QuickBooks – maintain meaningful accounts, record revenue/expenses to auditing standardsReconcile balance sheet accounts monthly with ControllerOther duties as assigned – from time to time these job duties may be reviewed and adjusted to suit the needs of the company.JOB RESPONSIBILITIES - Office AssistantHandling incoming calls and other communicationsManaging filing systemsGeneral office tasks (filing, preparing material)Recording information, filing, copying, faxing and preparing documentsGreeting individuals and visitorsUpdating paperwork, maintaining documents and word processing- Petty cash, debit, fleetHelping organize and maintain office common areasPerforming general office clerk duties and errandsOrganizing travel by booking accommodations and reservations needs as requiredMaintaining office equipment as neededAiding with client receptionDemonstrate workplace professionalism; ability to work well as part of a team but also work independently to meet individual and company deadlinesDevising best practices and systems for information flow between HR and PRAssist HR manager as neededREQUIREMENTS:Minimum of 2-3 years experience in a similar roleAbility to handle confidential and sensitive documents with discretionEfficient and detail oriented while consistently meeting deadlinesPrevious experience using computer-based accounting software is requiredIntermediate knowledge of Excel, Outlook, and MS WordDemonstrated workplace professionalism; ability to work well as part of a team but also work independently to meet company deadlinesQuality business communication skills, both verbal and writtenQuality business interpersonal and customer service skillsQuality organizational, time management and prioritization skillsSelf-motivated, creative and innovative thinkingDue to the volume of applications received, only shortlisted candidates will be contacted.Quick Apply

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