Records Clerk - Jobs in Nanaimo, BC

Job Description

Records ClerkEmployment GroupCUPEPosition Number00094DivisionProvost and Vice-President AcademicDepartmentRecordsCampusNanaimo campusLocationBritish Columbia, CanadaAppointment Typeregular full-timeFTE1.0Workload35 Hours per weekPay LevelCUPE 8: $27.48 per hourAppointment Start Date30-Aug-2022Applicant DocumentsCV/Resume, Cover Letter, Referees/ReferencesPosted Date28-Jul-2022Closing Date10-Aug-2022Job Reference1819Duties:Reporting to the Associate Registrar, Records and Registration Systems, provide records-related customer service, support and liaison functions to the institutional community. Maintain course data in the Scheduling and Workload System and Student Records System; facilitate the procedures involved in course timetabling; train other employees to use the Scheduling and Workload System; maintain program and goal data; facilitate the grade entry process; generate official transcripts; administer room bookings; produce certificates, diplomas and degree parchments; generate reports from the Student Records System, process requests for late course withdrawals; administer the probation, suspension and misconduct policies; and respond to queries regarding student tuition tax receipts.Required Qualifications:One-year community college, institute program or equivalent from an appropriately accredited institution. Minimum three years related experience in an office setting. A combination of education and experience may be considered.Intermediate-level skills in Microsoft Word and Excel. Excellent interpersonal and communication skills for dealing effectively with staff, students, and the public.Preferred Qualifications:Experience in a post-secondary institution. Experience with a student records system in a post-secondary educational setting.VIU is pleased to offer employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan that takes the worry out of retirement. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts and hybrid work opportunities.Note:

• Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
• All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
• Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.

Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected