Accounts Receivable Clerk - Jobs in New Westminster, BC

Job Description

Work ArrangementsThis temporary full-time (35 hours per week) position is available starting September 26, 2022. Regular hours of work are Monday to Friday, 8:30 am – 4:00 pm. Shift days and times may change depending on the Department’s need. The position is located at the New Westminster campus. Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered.What Douglas OffersDO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.The RoleTo ensure that all forms of payment are received, documented, recorded and deposited and all outstanding receivables are monitored and pursued in accordance with established guidelines as well as providing general accounting support by account review, verification and reconciliation. Provides exceptional client-centred service on a consistent basis to all stakeholder groups.Responsibilities1. Receives and processes all forms of payment for tuition, student fees and other sundry payments.a. receives, counts, documents, records and deposits cash payments and provides change;b. examines payment and sponsorship documents for accuracy and completeness;c. receives, documents, records and deposits other forms of payment;d. balances daily receipts of cash and other payments;e. maintains back up documents for daily entries;f. generates and distributes invoices, reports of payments and outstanding balances;g. electronically downloads student fee payments from various financial institutions, ensuring proper application and timely recording of such payments on the student’s records.2. Monitors and pursues outstanding fees.a. monitors outstanding balances;b. records all returned cheques and applies NSF penalties;c. communicates with students, departmental assistants and Deans to clear up outstanding fee problems including manual de-registration from classes and/or timely reinstatement in classes previously de-registered;d. refers outstanding balances to collection agency in accordance with established practices.3. Provides general accounting support.a. monitors, reviews and reconciles various receivable and revenue accounts as required up to and including year-end working papers;b. communicates with and provides support for all receivable areas throughout the college community (performs trouble shooting and problem solving for other areas i.e. Thomas Haney Registrars office; David Lam; Registrars office, CET, Library and Vision Centre; New Westminster: Library, Community Music, CET, Continuing Education, etc.).4. Processes student refunds.a. produces and verifies student refund report;b. processes refunds and applies processing fees;c. communicates with students with respect to refunds and refund policies;d. refers refund requests to Accounts Payable for payment.5. Performs other related duties.a. generates and distributes reports.To Be Successful in this Role You Will Need

• Completion of one year in an accounting program at a recognized post secondary institution and a minimum of two (2) years’ related work experience in Accounting/Finance. An equivalent combination of education and experience may be considered.
• Proven experience with accounts receivable and payment processes and procedures using generally accepted accounting principles.
• Demonstrated experience in meeting multiple and conflicting deadlines.
• Demonstrated ability to enter data accurately at an intermediate level
• Proficiency in Microsoft Office suite including Microsoft Excel Fluency in the English language (written and verbal).
• Communicate courteously and effectively with people, including people whose native language is not English.
• Provide prompt, efficient and courteous service to others.
• Multi-task, meet deadlines and manage competing priorities.
• Work with multiple conflicting deadlines and short turn-around times, where speed and accuracy are essential.
• Take initiative in completion of work assignments.

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