Staffing Support Co-ordinator - Jobs in Newmarket, ON

Job Description

POSITION PURPOSEReporting to the Supervisor, Administrative Services is responsible for providing administrative support for the Department’s staffing activities including coordinating of the staffing process, job descriptions, job postings and creating/maintaining department organizational charts; initiating the staffing request process and ensuring accurate data within the data management application system; coordinating the department’s co-op student staffing process; maintaining and generating reports; liaising with hiring managers and Human Resources on the staffing selection process; administrating Department activities related to employee onboarding/offboarding and related activities; tracking/documenting changes to staff complement; implementing quality control and customer service improvement initiatives related to staffing support activities.MAJOR RESPONSIBILITIES

• Initiates/coordinates staffing related procedures, activities and other tasks associated with employee movement.
• Coordinates the Department’s staffing process with the hiring manager and in consultation with Human Resources and consistent with HR policies and procedures, to maintain process continuity; supports the hiring manager in the staffing process; coordinates and prepares related information and supporting documentation.
• Initiates and follows-up on the staffing process in response to staff vacancies.
• Coordinates completion of the appropriate forms related to staffing requirements and forwards completed requests to HR.
• Initiates and monitors the staffing request process within the data application workflow system.
• Liaises with HR on staffing and selection process and monitors the status.
• Develops and maintains the Department organizational charts, and staffing reports related to complement, vacancies, terminations, and recruitment timelines for senior management.
• Reviews and tracks Department data within HRMS and requests changes as necessary to ensure accuracy.
• Liaises with HR to promote efficient scheduling of hiring activities and to resolve staffing issues and concerns.
• Liaises with Department hiring manager to support continuity of staffing process.
• Performs other duties as assigned, in accordance with Branch and Department objectives.
• FOR COMMUNITY & HEALTH SERVICES ONLY - May occasionally be required to respond to emergency situations outside of normal business hours, as related to the Departmental Emergency Plan.

QUALIFICATIONS

• Successful completion of a Community College Diploma in Business Administration, Human Resources or related field or approved equivalent combination of education and experience.
• Minimum one (1) year experience in administrative support services and customer service coordination, business support services with responsibilities for data management, scheduling processes, and records management.
• Demonstrated knowledge of general office administrative practices, and processes associated with business process improvements and tracking.
• Knowledge and demonstrated ability in corporate core competencies including communication, innovation, teamwork and collaboration, and personal ownership.
• Proficiency in MS Office software applications, including VISIO.
• Demonstrated knowledge of data management system and process tracking.

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