Supervisor, Procurement Operations - Jobs in Newmarket, ON

Job Description

POSITION PURPOSE:Reporting to the Manager, Procurement Strategy & Compliance, is responsible for supporting effective management of the Region’s diverse and complex operating and capital procurements including the acquisition of all required goods and services in accordance with the Region’s Procurement Bylaw, while ensuring that program practices are consistent with relevant legislation, regulations and policies; works on projects involving cross functional teams, supervises the work of a team of Procurement Office staff and fosters internal and external stakeholder relationships.MAJOR RESPONSIBILITIES

• Supports the Manager with the administration of a centralized procurement process supporting the business needs of Regional Departments, and ensures that the procurement of goods and services results in best value for the Region, while minimizing risks.
• Supervises the team in all centralized procurement activities, including the review, development and monitoring of all aspects of the end-to end procurement process and contract lifecycle management through to project close out.
• Oversees electronic procurement activities, including ongoing support and training of staff and departmental representatives, and liaises with the Region’s online procurement provider.
• Responds to customer enquiries directly and/or resolves difficult or highly sensitive complaints either verbally or in writing.
• Liaises, fosters and maintains positive relationships with internal staff and external contacts, government and non-government agencies and the public.
• Identifies opportunities to integrate or coordinate across the organization and with external agencies to optimize quality, service and costs.
• Prepares reports and formal contract award documents for Departmental clients or Council as required.
• Provides subject matter expertise as required within the Procurement Office branch in the development and implementation of improvements and automation of procurement functions and in developing measures to evaluate the success of new initiatives.
• Supervises staff, including recruitment, selection, hiring, scheduling, assigning and monitoring work, determining training and development needs, coaching and mentoring, conducting performance appraisals and determining/recommending disciplinary action up to and including dismissal in accordance with collective agreements, Regional policies and practices.
• Assumes functions of the Manager in that person’s absence, as directed.
• Performs other duties as assigned to meet Divisional/Branch and Departmental objectives.

QUALIFICATIONS

• Diploma in Business, Supply Chain Management or Finance or equivalent approved combination of education and experience.
• Universal Public Procurement Certification Council (UPPCC) designation(s) - Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) and/or Supply Chain Management Association of Ontario (SCMAO) designation(s) - Certified Supply Chain Management Professional (CSCMP) / Supply Chain Management Professional (SCMP) or approved equivalent professional purchasing designation.
• Minimum three (3) years’ experience in a procurement/supply chain role, in progressively responsible positions in a large multi-divisional public or private organization, including one (1) year of demonstrated supervisory experience.
• Demonstrated experience managing bid solicitation documents using electronic bidding software platforms (eBidding).
• Knowledge of procurement law in areas such as contracts, construction and dispute resolution (i.e. adjudication, arbitration, mediation).
• Knowledge of Trade Agreements and Provincial Legislation impacting municipal purchasing.
• Analytical and negotiating skills to assess acquisitions, market conditions and processes, to discuss terms and conditions with vendors and make recommendations.
• Ability to manage and direct the operations of a centralized purchasing system and evaluate the effectiveness and develop purchasing programs, standards and regulations.
• Superior communication, negotiation and conflict resolution/dispute resolution skills to manage relationships with senior staff, project managers, suppliers, contractors and legal Counsel.
• Excellent oral and written communication skills for reports and internal communications.
• Knowledge of collective agreement administration and labour relations principles and practices.
• Valid Ontario Class “G” driver’s license and reliable vehicle to travel to offsite locations in as required.
• Leadership competencies including operating strategically, leveraging diversity and differences, customer focused, ensuring accountability, managing complex problems, financial management, employing interactive and effective communication, fostering collaborative relationships, cultivating engagement to drive vision and purpose, managing and developing talent, establishing and maintaining trust, displaying self-awareness, and demonstrating resiliency.

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