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Administrative Assistant - Jobs in Niagara, ON

Niagara College Canada
Job LocationNiagara, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Applications are invited for the regular position of part time Administrative Assistant in the Culinary, Tourism and Beverage Studies division. The starting salary is $22.60 /hr for a 24 hour work week. Additional hours may be required as necessary. The position is located at the Daniel J. Patterson Campus in Niagara-on-the-Lake.As a key member of Niagara College’s exciting new Culinary Foodservices, the Administrative Assistant will provide direct support to Foodservice leaders and staff by performing a range of administrative and client service duties. The Administrative Assistant will support the Chef and Manager in the planning, coordination and execution of academic foodservice delivery and other culinary events. The incumbent may be called upon to support events as a front-line member of the service team.Reporting to the Manager, Foodservice Operations, the Administrative Assistant will be responsible for ensuring daily operations and record-keeping remains on track. This includes financial tracking duties such as payroll and billing, tracking of event costs, scheduling support, room bookings and any duties required to support client meetings for events.Responsibilities include, but are not limited to:

  • Provides excellent customer service while communicating with students, staff, guests, and faculty
  • Coordinates meetings with Food Service staff, clients, and guests as directed
  • Maintains monthly food and beverage inventory, item costing and academic logistics using dedicated software (FoodTrak)
  • Maintains accurate sales and financial records
  • Prepares contracts and manages invoice payments
  • Works collaboratively with other members of the NC team
  • Assists when required with onsite events and service, including customer service requests for Food and Beverage operations
  • Assists in bookings and logistics for any client contracted events (lab bookings, campus spaces, parking, marketing requirements or IT related requests)
  • General event support including social media, Event Brite, Shopify, POS systems, meetings, logistics, facilities, and planning
Qualifications:
  • Two (2) year diploma in Hospitality, Business Administration, or a related field of study
  • Minimum 3 years administrative experience
  • Exceptional customer service skills
  • Demonstrated finance experience, specifically payroll, creating invoices, and tracking expenditures
  • Excellent communication, organizational, problem solving and prioritizing skills
  • Strong organizational and time management skills with the ability to multi-task, prioritize, and meet tight deadlines
  • Demonstrated experience working effectively within a team, in a fast-paced, high-volume environment
  • Strong knowledge of Microsoft Office Suite
  • Hospitality experience considered an asset
A Job Fact Sheet is available for review from Human Resources during the posting period. Please contact humres@niagaracollege.ca to request a copy.If selected for an interview, candidates must present proof of education (original transcripts/credentials).Note: Credentials obtained outside of Canada require an evaluation to determine the Canadian educational equivalence. This evaluation must support the educational requirements for the position as a condition of employment. For further information, visit: World Education Services http://www.wes.org/ca/. While we thank all applicants, only those selected for an interview will be contacted.Niagara College is strongly committed to diversity and inclusion within its community. We offer an inclusive work environment and welcome applications from all qualified individuals who feel they can further enhance campus diversity and equity efforts.If requested, accommodations will be made to support applicants with disabilities during the recruitment and selection process.Quick Apply
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