Fleet Analyst - Jobs in Niagara, ON

Job Description

DivisionTransportationTemporary DurationApproximate Duration: 12 - 24 monthsAbout UsServing a diverse urban and rural population of more than 475,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.Please note that the Niagara Region requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Niagara Region.Job DescriptionJob SummarySalary Pending ReviewReporting to the Manager, Fleet Services, the Fleet Analyst is responsible for providing program specific analysis and support to fleet operations. Collects and synthesizes information, prepares research, analysis, reports and recommendations regarding efficient fleet management practices. Provides data and analytics supporting the annual Capital and Operating budget processes.Education

• Post-secondary diploma or degree in business administration or a related discipline.
• An equivalent combination of education, experience and qualifications may be considered.

Knowledge

• 3-5 years of progressive experience in a business environment; experience in a fleet management or fleet operations is preferred.
• Experience in operations research, methods analysis, statistical analysis, and/or productivity work measurement.
• Experience in identifying and suggesting changes to support new and/or modified processes, which contribute to improved productivity and departmental/ divisional performance.
• Advanced knowledge, experience and skills in Microsoft Office Suite programs (Word, Excel and Outlook).
• Working knowledge of and competency in fleet’s Computerized Maintenance Management System (CMMS) (e.g. AssetWorks), inventory management systems (e.g. AssetWorks & Cityworks), fuel management systems (e.g. Coencorp) and various diagnostic systems is an asset.
• Working knowledge and experience with Automated Vehicle Location (AVL) applications is an asset.

ResponsibilitiesFulfills monthly, quarterly, annual and ad hoc reports for fleet operations (50% of time).

• Maintain databases, ensuring business information continuity and generate reports.
• Prepare analysis of vehicle and equipment repair and maintenance costs.
• Analyze fleet operating costs, utilization and rental revenues.
• Ensure production of accurate and timely management reports, liaising with other Regional staff to gather and verify information.
• Coordinate the preparation of fuel and inventory reports.
• Synthesize, analyze and prepare reports on fleet related trends.
• Assist in developing performance measures related to operating equipment and vehicles.
• Gather data to track & monitor program success and/or achievement of KPIs; identifies and analyzes variances to plan; prepare charts and graphs for use in reports.
• Provide timely fleet data/information to support decision-making.
• Perform a regular audit review on the AVL and prepares activity reports for management. Analyzes reports and identify inefficiencies and recommends improvements.
• Provide support to complete internal reporting and forecasting.
• Prepare annual summary of fleet count and replacement value for corporate risk management.

Reviews operational processes to identify and implement process improvements (30% of time).

• Apply best practices and methodologies that will drive process improvements related to efficiency and quality.
• Research issues and develop recommendations for improvements to operational processes.
• Identify and implement process improvements/enhancements to ensure data integrity and accuracy.
• Assist in the identification and implementation of strategies to improve capital forecasts and operational budgets.
• Maintain and update procedure documentation for reporting.
• Supports business cases for improvement initiatives, supported by cost/benefit analysis, and research solutions in support of sustainable, efficient business practices.
• Compile and analyze fleet data, benchmarking, best practices and provide trending and statistical analysis of related data for external benchmarks.
• Research methodologies to address Regional policy and/or legislative changes (e.g. greening of Regional fleet).
• Research industry changes/advancements (e.g. fuel/emission efficient technologies).

Information & general support (10% of time)

• Assists with vehicle and equipment rental rates by: 1) calculating the weekly rental rates for fleet vehicles and equipment, 2) preparing rental rate schedules for review and approval, and 3) monitoring and reporting rental rate inconsistencies.
• Maintain information housed in the fleet CMMS and the automated fuel dispensing system.
• Administer the Fleet AVL/GPS systems and provide support to Regional staff in effective use and reporting.
• Create and retire vehicles and equipment from the CMMS.
• Monitor and train staff on database and procedural updates and changes.
• Prepare training documentation, user guides and provides assistance with entering information into the database.
• Assist in the preparation of vehicle and equipment specifications (e.g. sourcing performance and cost data).
• Prepare surplus assets list and verify that disposal proceeds are credited to fleet accounts.

Assists in the preparation of annual budgets, provides qualitative & quantitative feedback to support annual estimates and forecasts. (10% of time)

• Manage the data related to capital planning and reporting and ensures department processes related to data, planning, and reporting are adhered to with rigor.

• Assist with preparation of the annual fleet capital budget and long-range capital planning.

Perform other related duties and responsibilities as assigned or required.Special Requirements

• Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
• Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.

Closing StatementUncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY!Let us know why you would be an excellent team member by submitting your online application.We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.If you require an accommodation for the application process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, the alternate formats for contacting us are as follows:

• Email: myhr@niagararegion.ca
• Phone: 905-980-6000 ext. 3252 or 1-800-263-7215
• Bell Relay: 1-800-855-0511
• In-person: Sir Isaac Brock Way, Thorold, ON L2V 4T7 – Human Resources Department

Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected