Administrative Assistant - Jobs in North Battleford, SK

Job Description

The OpportunityWe are seeking a skilled, responsible and confident Administrative Assistant for a permanent, full time position at our North Battleford Area Office.Main PurposeUnder the supervision of the Legal Director, Lawyer, and/or Legal Assistant, Administrative Assistant provides a wide variety of complex secretarial and administrative duties in a fast-paced and demanding work environment.Primary ResponsibilitiesThis position provides and obtains information to/from public and private sector groups/individuals which may require some discussion. Administrative Assistant is typically the initial contact for the office, dealing with reception, messages and booking of appointments.Key Accountabilities

• Takes dictation in shorthand or from a dictating machine and transcribes on a computer
• Word processes or types letters, documents and other material from instructions or precedents
• Maintains client files, filing systems and client data base
• Answers the telephone, responds to in-person inquires and relays messages
• Provides information to the public and to clients based on general knowledge
• Interviews applicants/clients to determine financial and range of service eligibility (including assessment of contributions), determines if the matter may be a conflict for the office, sets appointments for professional staff, and assesses and refers unusual situations to supervisor.
• Provides other clerical functions, which may include in-coming and out-going mail and maintaining statistical records.
• Maintains familiarity with the commission’s policies and procedures

Essential Education and Experience

• High school graduation and one year of relevant post-secondary education, or an equivalent combination of education and experience
• Ability to operate switchboard equipment, type, word process and transcribe from dictating machines
• Minimum of one year of previous related experience
• General knowledge of the practice of law is an asset

Core Competencies

• Leadership: willingness and ability to accept responsibility and ability to communicate effectively with and to motivate co-workers; works as a team player, shows empathy and care for others; treats people fairly, committed, skilled & responsible.
• Judgment: ability to arrive at sound conclusions after evaluating information or ideas; acts with integrity & respect, independent, committed, skilled & responsible.
• Dependability and Reliability: ability to handle duties and assignments and whether committed, skilled and responsible.
• Quality of work: the correctness and degree of excellence of work duties performed under normal conditions.
• Initiative: extent of independent thinking and action. Taking ownership and researching solutions effectively.
• Cooperation and attitude with clients: manner in which handles relationships with clients (internal and external); strives to serve clients, shows empathy, treats people fairly and with respect.
• Adaptability and change management: shows understanding and willingness to adopt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities

We thank all applicants, however only candidates to be interviewed will be contacted.Quick Apply

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