Coordinator, Commercial Activites - Jobs in Oakville, ON

Job Description

Appleby College currently has a challenging opportunity for a:Coordinator, Commercial ActivitiesFull-timeWELCOME TO APPLEBYOur mission is to educate and enable our students to become leaders of character, major contributors to, and valued representatives of their local, national, and international communities.At Appleby, we inspire our 770 students in grades 7 to 12 to pursue their individual passions through an internationally recognized and innovative academic, co-curricular, experiential, and boarding life programme that has been founded on the school’s eight Pillars of Strength: Pursue Scholarship, Think Creatively, Engage Globally, Grow Experientially, Discover Self, Embrace Wellbeing, Practice Leadership, and Build Community.Appleby’s model of educational excellence enables and encourages our students to learn and discover independently and collaboratively, both inside and outside of the classroom.OUR TEAMOur team is highly engaged and committed to excellence in education. Working at Appleby means that you value integrity and are committed to learning and professional development. Our exceptional team is the reason we provide an outstanding educational experience to our students. Appleby’s foundation for success is attracting and retaining employees who thrive in our dynamic culture that recognizes individual strengths and talents.Breadth, excellence, innovation and caring – this is what defines the essence of the Appleby College team.THE ROLE

• Responsible for client service for Appleby facility rentals, events, conference groups and weddings
• Prepare all client documentation including quotes, contracts, insurance, payment schedules, invoices, and collection follow-up for assigned groups
• Strategize ways of improving promotion of all facilities, in particular, rentals of AWB and promotion of conference groups and events
• Optimize rental revenue from all key facilities through problem solving and creative scheduling
• Work with all program areas of Commercial Activities to confirm the rooming plan for all programs
• Manage all annual updates to the online registration system (CampBrain), enhancing the registration process where possible
• Create reports as required including but limited to weekly registration and revenue reports and annual competitive analysis
• Accurately maintain booking schedules and assigned facilities bookings, produce and distribute appropriate reports to applicable individuals and departments at reoccurring meetings
• Complete updates to the Commercial Activities web and social media sites
• Process online summer program applications, connect with families/agents for online forms/documents, track and update registration information for reporting and summer accuracy
• Book and organize offsite excursions for summer programs including transportation-related logistics
• Manage on-campus accommodations for conference groups and summer programs, including Appleby Overnight
• Assist with insurance-related matters for rentals and summer boarding programs including submission of claims, reimbursements, etc.
• Maintain up-to-date database of rental groups and ESL and CEC agents (including new agent information from Admissions after recruitment trips)
• Support Appleby New Venture projects as required
• Responsible for Appleby Camps’ application for the Canada Summer Jobs Grant, provide support to other applicable departments applying as well
• Monitor and administer applications of ‘local’ international campers in collaboration with Camps team

WHAT YOU BRING

• Proven administrative experience
• Post-secondary education is an asset
• Solid knowledge of Word, Excel, Outlook and PowerPoint.
• Systems knowledge Sharepoint, Finalsite and CampBrain is considered an asset
• Bilingual is an asset

WHAT WE OFFER

• Competitive compensation package that includes a group benefits plan
• Located on a 60-acre campus on the shores of Lake Ontario
• Outstanding professional development opportunities including tuition subsidies, faculty travel grants, cultural learning trips and mentoring
• Active engagement in community involvement

INTERESTED IN JOINING OUR TEAMIf you or someone you know wants to join the Appleby team, please connect with us by Monday, August 8, 2022. Your application matters to us and we will review it carefully. While all applicants are thanked for their interest, only those chosen for interviews will be contacted.As a condition of employment, both a Criminal Record Check with Vulnerable Sector Screening and government-issued proof of full immunization against COVID-19 is required.Appleby College website: www.appleby.on.caFollow us!Instagram LinkedInWe work to embed diversity, equity, and inclusion principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.DO YOU NEED AN ACCOMODATIONAppleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.Quick Apply

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