Onboarding Specialist - Jobs in Oakville, ON

Job Description

IPEX is one of the North American leading providers of advanced plastic piping systems. Our mission is to shape a better tomorrow by connecting people with water and energy.We currently have an exciting opportunity for a Bilingual Onboarding Specialist. This role will be based in our office in Oakville or Montreal, and reports to the Onboarding Manager.Do not miss the opportunity to join a broad family of people-centric professionals, thought leaders and rapid thinkers, entrepreneurs in spirit and status quo-fighters!Job SummaryReporting to the Onboarding manager, the Onboarding Specialist is a key member of our Learning & Development Centre of Excellence (COE). Responsible for the design, implementation, and maintenance of our onboarding programs, including in-class, online and eLearning programming. The onboarding specialist ensures new employees have a successful and consistent onboarding experience.Principal Responsibilities

• Handle the launch of new onboarding programs, from beginning to end, including needs analysis to measuring program efficiency
• Conduct need-analysis, including running focus groups and surveys with key partners in the business to understand the onboarding needs of new hires
• Collaborate with subject-matter guides within the organization, as well as vendors, to develop onboarding initiatives aligned to the organization’s needs
• Design, facilitate and maintain onboarding programs using a variety of tools and methods including eLearning, webinar and classroom style to achieve desired outcomes
• Create and maintain onboarding programs and processes such as onboarding agendas, onboarding LMS, onboarding curriculum, onboarding day etc.
• Handle onboarding projects using effective project management techniques, including development and maintenance of project plans, handling partners, logistics, and administration to ensure programs are launched optimally
• Work closely with Talent Acquisition to ensure a positive candidate transition experience from hire to onboarding
• Support the change management of new programs by working with key partners to obtain consensus, create training materials that support the knowledge of new initiatives and programs and training & communication to hiring managers and HR on onboarding content
• Support the COE model by delivering Train-the-trainer sessions to local HR team members or other relevant partners who will be supporting the delivery of content locally, ensuring it is delivered in a consistent manner
• Work closely with Talent Acquisition to ensure a positive candidate transition experience from hire to onboarding
• Monitor effectiveness of company onboarding and adjust programs based on changing business needs to drive continuous improvement, reduce employee turnover, and increase engagement
• Collaborate with, and maintain relations with key partners, both internal customers and external vendors
• Conduct research on current trends and best practices related to onboarding programs
• Stay current on relevant trends and provide recommendations for ongoing improvements
• Actively supply to the development and maintenance of a learning culture within the organization

RequirementsQualifications & Experience

• Post-secondary education in Adult Learning, Human Resources, related field or equivalent experience
• Minimum 3 years’ experience in a similar or related role
• Bilingual – English and French
• Previous experience launching new L&D programs and managing projects
• Experience in Health and safety
• Experience with authoring tools (i.e. Articulate) and Learning Management Systems (LMS)
• Proficiency with Microsoft (Word, Excel, PowerPoint)
• Experience with Workday an asset

Competencies

• Drive Accountability and Results
• High-results orientation and driven to achieving goals
• Accomplishing goals to the highest of standards and driving accountability in self and others in alignment with the values of IPEX NA.

Collaborate & Influence

• Excellent communicator with the ability to influence and engage cross-functional partners
• High level of partnership, both within the HR team, providing COE mentorship to the HR team and throughout the business
• Proven track record to act as an internal consultant in support of the L&D mandate.
• Recognizes the business concerns and perspectives of others and works in a manner that is mutually helpful.

Development Mindset

• Best practice and subject matter expertise of leading L&D methodologies.
• Creative, innovative thinker with the ability to find new solutions to challenges.
• Demonstrate a commitment to continuous learning and development for self and others, recognizing strengths and development needs, and taking ownership for ongoing learning and growth.

Embrace and Manage Change

• Accepting, adapting to, and championing change, including helping others understand what the change means to them.
• Demonstrated ability to effectively handle multiple priorities in a large, fast-paced and changing environment.

Project Management

• Demonstrates and applies an understanding of project frameworks, lifecycles, and project management concepts, techniques, tools, and best practices.
• Demonstrates a thorough understanding of the project reporting standards.
• Participates in development of project plans, including the expected outcomes, risks, contingency plans, and required resources for the project.
• Identifies more critical activities in the project plan and adjusts priorities when appropriate.
• Assists in the development of presentations to key partners to gain consensus

Data Analysis / Needs Assessment

• Conducts interviews with key partners to investigate their needs
• Aggregates data to be used for conducting internal and external business analyses.
• Conducts root-cause analysis to identify problems and barriers experienced by clients and recommend solutions.
• Applies detailed knowledge of HR industry trends, the organizations strategic direction, competitors, and relevant partners.

Key relationships:

• Frequent communication with both internal and external customers
• Communicates regularly with employees at all levels
• Collaborates with peers on a regular basis

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at HR@ipexna.comQuick Apply

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