Executive Assistant - Jobs in Outremont

Job Description

Welcome to a place where people are at the heart of everything we do.Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you #39;ll find a place where you #39;ll have many opportunities to learn and develop while working on engaging projects.We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.When you join CIMA+, we welcome you to a place that you can call home.MissionThe Executive Assistant will be responsible for various administrative aspects and for assisting the Vice-President, Project Management, as well as some members of the Project Management Division management team. The Executive Assistant will also be responsible for document management, quality control and administrative correspondence.  In this role, you will have the opportunity to work 3-4 days in person at our Montreal office and telework within a week. It is also an opportunity to take full advantage of our hybrid work model at CIMA+!Primary responsibilities

• Manage the agenda and expense account of the Vice-President, Project Management.
• Plan and organize meetings and make reservations when necessary.
• Prepare and revise correspondence and all other types of documents using the appropriate format.
• Provide support for the production, revision and formatting of presentations, spreadsheets, reports and other texts in French and English.
• Assist the Senior Director, Risk Management with process management, organizing meetings, monitoring management charts and preparing meeting minutes.
• Support management colleagues in administrative tasks, such as coordinating and planning travel, making the necessary reservations, etc.
• Prepare the arrival of new employees (office supplies, correspondence with other departments such as IT, HR and Accounting).
• Establish and maintain effective working relationships with colleagues and clients.
• Review or draft texts in English.
• Ensure quality control of texts in French and English. This position requires bilingual proficiency as a fundamental skill, empowering you to engage effectively with our diverse stakeholders including clients, partners, and cross-functional teams in both English and French nationwide.
• Provide administrative support to the Project Management group.

Profile

• College or vocational diploma (DCS, ACS or DVS) in administration, communications, office automation or another relevant discipline.
• At least 10 years #39; experience in administration or a related area.
• Excellent written and verbal communication skills in French and English. Bilingualism is a requirement for this administrative position, facilitating effective interactions with national stakeholders such as clients, colleagues, partners and government agencies.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro.
• Ability to manage priorities and work under pressure.
• Good judgment, interest in working as part of a team and on several files simultaneously.
• Demonstrate professionalism and respect for confidentiality.

Ethics and integrity are fundamental values at CIMA+, and we are looking for people who uphold these principles. We are committed to creating opportunities for all our talents to contribute to the firm #39;s success, develop and grow, regardless of cultural or other differences. We fully endorse employment equity principles and encourage women, members of visible minorities, Indigenous people, and persons with disabilities to apply for any position offered at CIMA+. Adaptation measures are provided upon request to facilitate participation in the recruitment process.Contact Ibrahima Amadou LY#LI-Hybrid