Summer Camp Coordinator - Jobs in Owen Sound

Job Description

POSTING #: 2024-02POSITIONS:Summer Camp Coordinator (1 position) EMPLOYEE GROUP: Contract (Approximately 14-16 weeks), 35 hours/week# OF POSITIONS: 1 positionsLOCATION: Owen Soundamp; WalkertonSALARY: $19.00 per hourDATE POSTED:February 8th, 2024POSTING TYPE: External Please submit your application quoting posting number above to Human Resources at hr@bgcfs.ca. Additionally in the application please let us know which position you are interested in applying for. We will be conducting interviews in the first two weeks of April and have an anticipated start date of May 1st, 2024.Proof of COVID-19 Vaccination is not a pre-requirement of employment at this time; however, it is recommended. Should Public Health requirements change in the future all employees would be required to provide proof of vaccination.PURPOSE STATEMENTThe various summer student opportunities at BGCFS work to provide in-office support to the Administrative team, the Diversity, Equity and Inclusion Supervisor, the Quality team and the Summer Camp program.The work of BGCFS is considered essential.The organization has policies, procedures, and practices in place to ensure a response to urgent child protection matters at all times. MAIN DUTIESamp; RESPONSIBILITIES:Summer Camp Coordinator

• Compile a comprehensive list of available summer camps for distribution to workers.
• Serve as a liaison between Camp Directors and Bruce Grey Child and Family Services.
• Negotiate discounts or price accommodations with summer camps based on the number of children attending and inform them of Duty to Report presentations.
• Ensure timely completion of camp registration forms with appropriate signatures and permissions and manage camp requests in accordance with BGCFS’s principles.
• Communicate camp dates to families and foster families, organize and track camp spots and spending, and remind parents and foster parents of camp dates one week in advance.
• Ensure all registration forms and funds are complete before children go to camp, visit high-attendance camps as assigned, and collaborate with supervisors on camp attendance and program progress discussions.

Additional Job Duties: Relationship Management

• Demonstrates behaviours, actions and attitudes that are consistent with BGCFS’s vision, mission, and values.
• Ensures effective and professional communications with all internal/external contacts.
• Develops and maintains collaborative relationships at all levels of the organization to build trust and confidence in the services provided.
• Establishes positive relationships with key stakeholders, internal and external to the BGCFS such as other agency staff, community contacts, foster parents, volunteers, Ministry contacts, police, clients, and families.
• Share’s information according to privacy and/or confidentiality guidelines Ensures appropriate communication with manager at appropriate time. Respects ethnic, spiritual, linguistic, familial, and cultural differences.

Team Building

• Develops professional working relationships with all staff. Works respectfully, positively, and collaboratively within a team environment sharing experiences and lessons learned.
• Supports the team and works with team members to ensure agency needs are met including daily administrative and reception coverage requirements.

Other Related Activities

• Provides basic technical support for basic usage of computers, software, and devices such as printers and completes user-level maintenance of office equipment.
• Knows and adheres to all applicable BGCFS policies, procedures, and relevant administrative practices.
• Strives to meet or exceed all accountabilities and achieve continuous quality improvement and excellence in all activities and outcomes.
• Works in compliance with the provisions of the Occupational Health and Safety Act of Ontario and the regulations.

KNOWLEDGE, EDUCATION, EXPERIENCE, SKILLSamp; ATTRIBUTES:Qualifications:

• Grade 12 required.
• Working towards a diploma or degree with preference to administrative studies, or social work program with a focus in equity, inclusion and diversity Driver’s License and reliable transportation preferred

General Skills and Attributes

• Good ability to use MS Office applications (e.g., Word, Excel) Strong decision-making skills Solid written, oral communication and interpersonal skills providing constructive, meaningful, and timely interaction with all levels of staff.
• Ability to think analytically with attention to detail in the presence of frequent interruptions Excellent understanding and commitment to quality service and best practice.
• Highly detail-oriented.
• Ability and willingness to work as an integral member of a team, demonstrating cooperation and support of others.
• Accountable for own actions and decisions, making decisions within the scope of the position and referring issues/problems/events to the supervisor as required.
• Flexible, adaptable, and responsive to change Ability to deal with highly sensitive and personal information in a confidential manner.
• Excellent ability to analyze information, problem-solve and make good decisions.
• Self-directed with a solid ability to organize, plan, prioritize and multi-task.
• Excellent written documentation skills that are clear, thorough, concise accurate and timely.
• Demonstrated critical thinking.
• Ability to work with and meet tight timelines.
• Ability to maintain privacy and confidentiality.
• Acts with integrity, trustworthiness, humility, transparency, and compassion.
• Able to assess and escalate risk to Supervisor.

EFFORTSamp; WORKING CONDITIONS

• Work is primarily performed at a desk in a normal office environment with regular meetings with children, families, and other professionals.
• Intermediate periods of sitting and computer/phone use.
• The incumbent has the freedom to move about or change position at will, except in crisis situation Multi-tasks within a fast-paced, high-volume, and demanding environment.
• Absorbs and interprets information from multiple parties on a regular basis.
• Required to listen to and reconcile multiple points of view being discussed/presented.
• Frequent interruptions often dealing with critical issues.
• Occasional travel to the two BGCFS office sites.
• Occasional travel within Bruce and Grey Counties.
• May be exposed to potentially hazardous environments including driving conditions, volatile situations, and visits to client’s homes.
• Occasional lifting of children or heavy objects may be required.

DISCLAIMERThe preceding position description has been designed to indicate the general nature, level and scope of the work performed by this position.It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. BGCFS COMMITMENTSWe are committed to having a workforce that is reflective of the diversity of the community and strongly encourages application from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at hr@bgcfs.ca. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.