Operations Officer - Jobs in Peterborough, ON

Job Description

What Are We AboutFleming is located in the heart of the Kawartha Lakes Region in Central Ontario…a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including hundreds of international students from countries around the world, attend at campus locations in Peterborough, Lindsay, Haliburton and Cobourg. Fleming offers more than 100 full-time programs in Environmental and Natural Resource Sciences, Fine Arts, General Arts and Science, Technology, Skilled Trades, Community Development, Health, Business, and Justice as well as other Continuing Education courses.We are also extremely proud of our more than 73,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.What This Position is About:Reporting to the Chief Building and Facilities officer (CFBO), the incumbent oversees the daily operations of the Office of the CFBO and provides administrative and executive services on behalf of, and in support of, the CFBO. The incumbent is the primary front-line contact for the Office of the CFBO, providing prompt, high quality and confidential support. The incumbent is responsible for scheduling the CFBO’s appointments, maintaining their schedule and files, often handling confidential and sensitive employee relations matters. The incumbent coordinates and monitors budgets for the CFBO and oversees the department budget development. This role also provides overall administrative support to various PRD committees, prepares various communications and correspondence and plans marketing events.The incumbent is responsible for planning, organizing and implementing projects required by the CFBO. This includes, but is not limited to; tool creation, business process improvement, software application scoping and review and process mapping for process within the physical resources division. This role coordinates and assists with projects of a strategic or tactical nature impacting the physical resources division. This includes, but is not limited to, project management, delegating tasks to appropriate units, conducting scans to inform project plan, objects and stakeholder discussion. Coordinates and reviews physical resources business / divisional requirements in accordance with the annual business plan.Please note that in addition to the salary range listed above, you will be eligible for performance-based incentives, in accordance with the College’s administrative compensation program and practices.For More InformationFor a complete job description, please refer to the document found here: Job DescriptionExplore what Fleming College has to offer and the beautiful communities we are surrounded by. Check out Life@Fleming.What We Are Looking For:As our ideal candidate, you will have a relevant combination of education and experience including a diploma/degree in a related discipline (such as Office Administration - Executive, Business Administration), as well as:A minimum of 5 years’ progressive administrative office experience in a fast paced, customer service-oriented environment, preferably in a post-secondary environment;Demonstrated experience working with confidential information and handling sensitive issues, including employee relations matters;Experience managing projects and planning events;Experience with independent research and analysis;Experience with budget development and management;Sound knowledge of College programs, academic, administrative and organizational structures is preferredAbility to establish respectful working relationships across all groups and with diverse stakeholders;Demonstrated passion for client service, operational excellence and continuous improvement;Exceptional communication skills (oral and writing);Experience with learning and applying new skills and technologies;Proficiency with a variety of software and computer applications such as email, database, website, word processing and spreadsheets, including intermediate Microsoft Excel skills;Excellent planning skills and demonstrated expertise in innovative problem-solving;Superior tact, diplomacy and sound judgement;Ability to work independently as well as collaborate effectively; andDemonstrated commitment to diversity and inclusion.How to ApplyInternal Candidates can apply by going here: My Self Service > Recruiting > Careers or My Campus > Career OpportunitiesExternal candidate can apply by visiting our website: http://www.FlemingCollege.ca/Careers.Equity, Diversity & InclusionFleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.We believe in and promote the rights of all persons with disabilities and commit to ensuring accommodations available throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation. To obtain a copy of this document in another format please e-mail HR@flemingcollege.ca.Quick Apply

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