Records Specialist - Jobs in Peterborough, ON

Job Description

What Are We AboutFleming is located in the heart of the Kawartha Lakes Region in Central Ontario... a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including hundreds of international students from countries around the world, attend at campus locations in Peterborough, Lindsay, Haliburton and Cobourg. Fleming offers more than 100 full-time programs in Environmental and Natural Resource Sciences, Fine Arts, General Arts and Science, Technology, Skilled Trades, Community Development, Health, Business, and Justice as well as other Continuing Education courses.We are also extremely proud of our more than 73,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.What This Position is About:As a member of the Registrar’s Office team, Records Specialists provide pro-active coordination, related to the registration of all full and part-time students (day, evening, post secondary and non post secondary) including implementation and maintenance of all Records processes and systems, including managing documentation for each student from Registration to Graduation.Responsible for the accurate maintenance of the active and historical student records system, this role monitors processes which impact the integrity of the student information system, especially within the assigned Schools. As Specialist for these Schools, the incumbent provides overall coordination, documentation and process recommendations for all related records procedures. This role also prepares student records to ensure a seamless graduation audit process.The incumbent provides detailed verbal and written communication to directly to students and the college community, regarding wide variety of information which reflects excellent and timely service.This position may be working fully or partially. All employees are periodically required on campus. Fleming College’s COVID-19 Vaccination Requirement Policy requires that all employees be vaccinated for COVID-19 to be permitted on campus or any Fleming worksite. Please review the policy prior to applying to this position.For More Information:For a complete job description, please refer to the document found here: Job DescriptionExplore what Fleming College has to offer and the beautiful communities we are surrounded by. Check out Life@Fleming.What We Are Looking For:

• A relevant combination of formal education and three (3) years of related, practical work experience in a deadline driven, customer service office environment as a member of a self-directed team, prioritizing, organizing and problem solving own work
• Demonstrated excellence in customer service, human relations and communication skills (oral and written), interacting with students from varying social, academic, economic and cultural backgrounds with empathy and tact
• Experience interpreting information, policies and procedures; providing clear explanations to secure understanding
• Excellent analytical and creative problem solving skills, with experience resolving a diverse range of problems on a daily basis
• Demonstrated ability to develop and recommend creative solutions to address student needs and support student success
• Strong planning and coordination skills with the experience independently prioritizing own work assignments to meet regular deadlines, and multi task while paying particular attention to detail and accuracy
• Experience dealing with sensitive and confidential information with a high level of personal integrity, referring to related policies and the F.O.I. Act
• Strong knowledge of MS Word, Excel, and standard office software applications as well as significant previous experience using software for both admission and records functions

Please Note – SupportInternal candidates will receive first consideration in accordance with our Full Time Support Staff Collective Agreement. Only candidates selected for an interview will be contacted. Thank you for your interest in joining the Fleming College family.How To ApplyInternal Candidates can apply by going here: My Self Service > Recruiting > Careers or My Campus > Career OpportunitiesExternal candidate can apply by visiting our website: http://www.FlemingCollege.ca/Careers.Equity, Diversity & InclusionFleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.We believe in and promote the rights of all persons with disabilities and commit to ensuring accommodations available throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation. To obtain a copy of this document in another format please e-mail HR@flemingcollege.ca.Quick Apply

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