Administrative Assistant - Part Time - Jobs in Port Malcolm, NS

Job Description

Company DescriptionMake an impact with SGS! With more than 97,000 employees and 2,600 offices and laboratories across the world, SGS is a silent force working hard behind the scenes to deliver quality and integrity to businesses across nine industries. As the world’s leader in providing inspection, verification, testing and certification services, Forbes ranked the SGS Group as one of the world’s top multinationals and one of the world’s most innovative companies. The Dow Jones Sustainability Index has also recognized the SGS Group for its sustainability processes. In Canada, SGS employs over 2,000 team members across 70 locations.Job DescriptionFixed Term Contract to July 2023. Possibility to extendSchedule - 3 days per week. Most likely 9 am to 5 pm.

• Responsible for Global SOL project for all OGC Ports in Canada. Duties including information gathering and organization of data, data input, follow up on daily vessel activity, running reports, updating equipment inventories, maintaining accurate records of SOL documentation and updating as necessary, coordinating with contact persons at each OGC office in Canada as well as the Global Sales Hubs / Teams associated with this project and by participating in scheduled Training Webinars.
• Reception duties including answering incoming calls and greeting and signing in of visitors.
• Daily front loading of inspection and lab jobs in Order Management (BOSS) invoicing system.
• Work in G6 database to assist with invoicing of laboratory jobs
• Assist with general office functions as required to assist the department that may include filing, record keeping, organization of office processes, distributing faxes, archiving, mail, entering Purolator waybills, shredding, errands, etc.
• Operation of computer systems, office equipment and machinery
• Entering data into Excel spreadsheets
• Assist with payables and receivables functions
• Assist with collections and payroll functions
• Assist with Month End Reporting requirements
• Assist with data input into external Client Systems
• Contribute towards organization and cleanliness of common office areas
• Complete required modules in SGS Campus (SGS Online Training System)
• May be assigned special or ad hoc projects periodically

QualificationsProfile:

• Education: minimum High School or equivalent
• Post secondary education in Office Administration and Word / Excel experience would be a strong asset
• Experience: 2 – 4 years experience in a relevant field.

Required Skills:

• Pleasant phone manner for both answering and placing calls
• Must be proficient in using various types of MS Office applications (Word, Excel, PowerPoint and Outlook), as well it would be an asset to have experience with business enterprise operating systems like Oracle etc.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Must demonstrate excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others and independently.
• Proven time management skills and a strong attention to detail.
• Ability to work in a high pressure environment, adhering to time sensitive deadlines.
• Ability to write reports and business correspondence.
• Organizational, communication and interpersonal skills are essential.
• Ability to work as part of a team, to take individual responsibility and to demonstrate leadership
• Able to be flexible and adaptable to changing demand and the ability to problem-solve
• Ability to prioritize and plan effectively and follow instructions
• Ability to operate to the highest standards of ethics, in accordance with the SGS Statement of Integrity.
• Able to build trust, respect
• Must be client-focused.
• Works well under pressure and can think on your feet
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies and Protect the reputation and integrity of clients through strict confidentiality
• Demonstrate excellent verbal and written communication skills including grammar and composition.
• Working knowledge of tracking, filing systems for auditing purposes
• Have analytical problem solving skills
• Ability to interact effectively with people both internally and externally
• Cooperation in planning to see that the goals and objectives of Operations are realized.
• Accurate data entry.
• Extended hours may be required from time to time.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional InformationSGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process.Please note that candidates applying for Canadian job openings should be authorized to work in Canada.Quick Apply

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