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Confidential Secretary - Jobs in Prince Albert, SK

City of Prince Albert
Job LocationPrince Albert, SK
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Position Overview:Located in the heartland of northern Saskatchewan, the City of Prince Albert is a vibrant and innovative municipality that prides itself on being a family focused community. Situated just minutes from lake country, the City of Prince Albert is a recreational paradise that offers all the benefits of big city amenities including access to arts, entertainment and unique cultural experiences. The City is leading the way in creating an active, prosperous and healthy City of opportunity for our 38,000 residents.We are in search of ambitious, passionate and talented individuals who are looking for a rewarding career that supports work life balance. Come enjoy a balanced way of living at the City of Prince Albert.We are currently seeking a full-time, permanent Confidential Secretary to provide confidential administrative and secretarial support to the City Manager and within the City Manager’s Office.Principle Duties & Responsibilities:

  • Responsible for scheduling, calendar, email management and tracking of priority items.
  • Support the planning and execution of meetings and events on behalf of the City Manager which includes: scheduling, booking of facilities/boardrooms, setting up, catering arrangements and all related planning.
  • Receive, screen and expedite telephone, written and in-person inquiries and determine appropriate action with follow-up as required.
  • Prepare, draft, proofread and execute accurate business correspondence.
  • Receive, monitor and coordinate appropriate action for responses to public, Council and senior administrative leader inquiries.
  • Maintain the Bring Forward system to track and monitor deadlines and outstanding issues and maintain the office file system.
  • Coordinate travel and accommodation arrangements for City Manager travel to conferences and external meetings.
  • Assume Board Secretary duties for the Board of Police Commissioners when required.
  • Provide assistance with invoicing and coding accounts, MasterCard statements and expense claim forms.
  • Coordinate the maintenance of office equipment, delivery and sorting of daily mail and ordering of office supplies.
  • Provide relief coverage for the positions within the City Manager’s and Mayor’s offices as needed.
  • Perform other related duties as assigned.
Required Qualifications:
  • Grade 12
  • One of the following:
o Completed Certificate related to office education or business administration from a recognized post-secondary institute, plus 3 years of related experience; or,o 5 years clerical experience in a government environment where a considerable amount of function is working with senior management, elected officials and the general public.
  • Advanced experience in using Microsoft Word, Excel and Access.
Key Knowledge, Technical Skills and Abilities
  • Knowledge of Acts, Bylaws and Statutes pertaining to the role and function of the City Manager’s Office.
  • Ability to maintain confidentiality and use tact when dealing with all materials.
  • Ability to develop and maintain effective working relationships with the public, elected officials, stakeholders and other civic staff.
  • Strong analytical and research skills.
Job Type: Full-timeQuick Apply
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