Major Gifts Coordinator - Jobs in Quebec City, QC

Job Description

Location: Toronto, ON (preferred location, but flexible)Position details: Full time, permanentTaking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a collaborative and data driven Major Gifts Coordinator to join a team committed to protecting our most important natural areas and the plants and animals they sustain.NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 14 million hectares (more than 35 million acres) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.Position SummaryThis position plays an important role in the Gift Administration team. The incumbent ensures revenue (cash and non-cash) from Major Gifts source is processed timely and with accuracy. Works closely with Treasury, Corporate Finance team and regional staff in developing efficient processes and completion of gift and non-gift revenue and conducts training. The incumbent should have complete understanding of requirements for annual financial audit as well as Annual Charities Return (T3010) to provide revenue data from Raiser’s Edge(RE).Gift Administration

• Handling data entry, gift processing and receipting (including replacement receipts) of all Major Gifts that include National and Regional revenue ensuring accuracy and timeliness and ensuring appropriate documentation to support the gifts for financial tracking and reporting, CRA compliance and internal use by NCC Marketing & Development teams across the country.
• Ensuring all information provided in Revenue forms is accurately entered and necessary pertinent supporting documents related to restrictions on use of funds are in place before they are entered in RE.
• Recording and issuing accurate receipts of non-cash donations (Land and Conservation Agreement donation, Gift In Kind, and Stock donations) which requires specific due diligence for donation receipting
• Recording all gifts from Donor Advised Fund Charities, Benevity portal and any other portals developed for Regional revenue or Major Gifts.
• Ensuring both external and internal policy requirements are met in respect of gift receipting and tracking.
• Processing, recording and issuing tax receipts when applicable for donations received by Conservation de la Nature – Quebec (CNQ) in a separate database and providing receipted information for annual T3010 Charity Return for CNQ.
• Processing, recording and issuing donation confirmation letters for donations received by American Friends of Canadian Nature (AFCN) in a separate database.
• Providing the CFO with regular revenue reporting when requested.
• Prepare and provide donation data from RE to the Controller, Corporate Accounting for our annual T3010 Charity Return.
• Providing various revenue files for external annual audit.
• Ensuring daily reconciliations of revenue data recorded in RE and bank is completed and discrepancies resolved.
• Updating of procedure manuals including Data entry guide and Gift entry manual.
• Providing data and gift entry training to new Gift Administration staff as required.
• Providing training to new non-National Finance staff on revenue form preparation.

This position is expected to provide support in the following areas:

• Assisting Interim Manager, Gift Administration and Director, Database & Gift Administration and Compliance, and CFO as required.
• Reconciliations required to ensure day receipts align with bank records and monthly or annual reconciliations required by external auditors.
• Working on other areas of Gift Administration when needed to meet various financial reporting schedules as assigned by Director, Database & Gift Administration and Compliance.
• Annual and other audit preparation.
• National and Regional staff in respect of queries in the areas of gift processing as required.
• Overseeing volunteers or temporary staff.

Position Requirements

• University degree or equivalent
• 4-5 years of data and gift entry experience
• Experience or demonstrated interest in non-profit sector
• BCRE (Blackbaud Certification in Raiser’s Edge) would be an asset.
• Excellent knowledge of Raiser’s Edge
• Accurate and efficient data entry skills
• Excellent communication skills, both oral and written
• Excellent computer skills including Microsoft Office products
• Excellent mathematical aptitude
• Proven knowledge of Canada Revenue Agency’s requirements especially on receipting
• Strong people and project management skills and ability to meet deadlines
• Familiarity with fundraising and accounting practices and procedures
• Well organized and detail oriented, with the ability to prepare and manage timelines, goals and expectations wisely

How to ApplyNCC is an equal opportunity employer. If you are interested in joining our team, please submit your cover letter, resume and salary expectations through our Career Centre by April 30, 2022 at 11:59 PM EST.NCC welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.We value and incorporate diverse traditions, heritage, knowledge and experiences in our mission and in our workplaces. We celebrate the full participation of people from all walks of life as we work towards common goals. We strive for a conservation movement in which equity, diversity and inclusion are the norm. This is our continuous commitment: to promote healthy people, healthy communities and a healthy planet for everyone.Please note that in-person office attendance, carpooling with co-workers to NCC properties or events, and in-person attendance at any indoor events are currently restricted to staff who are fully vaccinated against the COVID-19 virus. Accordingly, if you are required to participate in any of these activities as part of your job the expectation is that you must be fully vaccinated. Fully vaccinated means you have received two doses of the Pfizer, Astra Zeneca or Moderna vaccine or combination of, and have received the second dose at least two weeks prior to your start date or you have received one dose of the Johnson & Johnson vaccine at least two weeks prior to your start date.Quick Apply

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