Administrative Assistant – Financial - Jobs in Regina, SK

Job Description

Faculty/Department Faculty of Business Administration Unit Business Admin-Deans Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position SummaryThe Hill and Levene Schools of Business is where responsible business comes to life through education and research. In business education and research, we foster meaningful experiential learning and engagement in local, national and international communities, and demonstrate commitment to inclusivity and social justice. The Schools offer five graduate degree programs, four graduate certificate programs, one undergraduate degree program and one undergraduate diploma program.Position Summary:Reporting to the Manager of Budgeting, Accreditation & Strategic Projects, this position is responsible for various financial and payroll duties related to the day-to-day operation of the Hill and Levene Schools of Business, including handling reimbursement claims, processing invoices and entering requisitions, administrative support for the Hill Legacy Program, managing petty cash payments, setting up student employees and others on payroll, assisting the Faculty Administrator with office space and facilities management, providing support to the Manager of Budgeting, Accreditation and Strategic Projects and other related duties.Main Responsibilities:

• Ensuring financial matters are handled confidentially and in a timely manner, including processing expense claims and invoices, entering requisitions and invoices, and tracking annual travel budgets for faculty members;
• Ensuring student research assistants, student teaching assistants, etc. are entered into the payroll system;
• Providing administrative support for the Hill Legacy Program;
• Working with Faculty Administrator to ensure space and equipment needs are met;
• Working with the Manager of Budgeting, Accreditation and Strategic Projects on financial processing and data collection for reporting purposes;
• Maintaining files on financial records, contracts with suppliers, and information on equipment and supplies; and
• Other financial duties as required.

Position RequirementsPosition Requirements:

• Minimum of successful completion of a recognized business course with three years of progressively responsible experience directly related to the duties specified;
• Completion of at least some undergraduate university courses is preferred;
• Must be able to demonstrate proficiency in Microsoft Office, including Word and Excel;
• Experience using online financial accounting programs is required (experience using FAST is considered an asset);
• Demonstrated knowledge of accounts receivable and accounts payable and payroll procedures is required with specific knowledge of U of R financial, procurement and payroll processes being considered an asset;
• Experience in the day-to-day managing of facility and office space issues is considered an asset;
• Must have the ability to work independently as well as work as part of a team;
• Must have the ability to be tactful and develop good working relationships with a variety of faculty and staff is necessary; and
• Strong attention to detail is required.

Physical Demands Pay Grade CUPE Phase 4 Salary Range $41,241.20 - $55,710.20 Annually Status Permanent Work Hours8:00 am-4:30 pm (As per Operational Services), Mondays-Fridays.Duration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not TargetedAdditional InformationContact InformationAnne Lauf Business.Administrator@uregina.caJob Open Date 04/18/2022Job Close Date 04/24/2022Open Until Filled NoSpecial Application InstructionsPlease note that preference will be given to CUPE 5791 Members.Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications. Contact information for three referees is also required.Diversity StatementThe University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.Competition Number 20220113A/SQuick Apply

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