Contract Administrator - Jobs in Regina, SK

Job Description

Contract Administrator - ADM019376Employment Type: SGEU Term 9 months or moreLocation(s): SK-Rgna-ReginaMinistry: 013 Saskbuilds and ProcurementSalary Range: $21.885 - $27.426 HourlyGrade: SGEU.05.The Ministry of SaskBuilds and Procurement (SBP) is looking for a thorough Contract Administrator to work with the Building Services contract area team. This position serves as an advisor to executive directors, directors, building managers, operators, and admin staff on changes to contracts and payments for each contracts work to ensure that values are consistent with contracts, including the value of work completed by the supplier.As a Contract Administrator, you will be responsible for:

• Setting up various types of Ministry contracts as well as auditing contracts and processing invoices;
• Ensuring that invoices and contracts are verified and processed daily following acts, regulations, policies and procedures;
• Reconciling Purchase Card expenditures;
• Identifying accounting errors, preparing amendments, and updating contract spreadsheets;
• Ensuring the Ministrys signing authority is enforced and all that is critical to preventing fraudulent transactions for the Ministry;
• Providing direction to employees concerning government/ministry policy and procedures (e.g., acquisition of goods and services);
• Providing information to clients concerning the status of their payments and government payment policies; resolving complaints and/or disagreements that may arise;
• Attending tender openings, taking notes, providing cost and proposal analysis as required, and ensuring that Priority Saskatchewan compliance is maintained;
• Creating, maintaining, and reconciling contract spreadsheets; electronic invoice/contract filing system; contracts; requests for proposal (RFP); and invitations to tender (ITT);
• Composing, formatting, designing, typing, editing and proofreading documents (contracts, invoices, tender letters) by employing the knowledge and applications of computer software within the desired time frame and within the guidelines of department policy;
• Maintaining physical and electronic records on all aspects of contract management, including meetings with suppliers; addenda in response to questions; attendance at requests for proposal (RFP), invitations to tender (ITT), and public tender openings; and maintaining records of procurement activity. This position applies consistent and comprehensive standards to ensure that all proposals/all bidders are qualified to be considered and to ensure that contract award decisions are appropriate and defensible;
• ARMS/ORS Records Management filing systems for electronic and paper filing; maintaining archive filing and completing disposal/archive transfer sheets and other appropriate documentation as required; and
• Performing general office duties, including working on spreadsheets.

The successful candidate will possess knowledge of accounting principles and procedures relating to contracts and reconciling accounts, will be organized, and will demonstrate flexibility in prioritizing tasks to fulfill the above duties accurately and within firm deadlines. Knowledge of Adobe and MIDAS financials would be considered an asset.The Ministry of SaskBuilds and Procurement offers dynamic and challenging work for talented individuals in an environment that supports innovation, creativity and diversity. Also, the Saskatchewan public service offers several employment advantages such as:

• A competitive salary
• Comprehensive benefits package including pension
• Vacation & earned days off (EDO’s) and other types of leave
• Advancement opportunities
• Flexible work arrangements

If you would like to learn more about the Ministry SaskBuilds and Procurement and what we have to offer, check out our website Ministry of SaskBuilds and Procurement.We are committed to workplace diversity.Diversity Groups: Persons with disabilitiesHours of Work: A - SGEU Office 36 - one day off every two weeksNumber of Openings: 1Closing Date: Oct 8, 2021, 12:59:00 AMQuick Apply

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