Executive Coordinator, Early Years Branch - Jobs in Regina, SK

Job Description

Executive Coordinator, Early Years Branch - ADM021969Employment Type: Permanent Full-timeLocation(s): SK-Rgna-ReginaMinistry: 005 EducationSalary Range: $4,129-$5,371 MonthlyGrade: MCP.02.The Ministry of Education provides leadership and direction to Saskatchewan’s education, early years, library and literacy sectors. The ministry is committed to providing equitable and inclusive education, early years and library systems that benefit all learners and foundationally place Indigenous knowledge systems, cultures and languages within structures, policies, and curricula. The Ministry of Education is advancing reconciliation with early years, Prekindergarten to Grade 12, library, and First Nations, Métis and Inuit partners by acknowledging our shared history to build a brighter future together.The Opportunity:The Early Years Branch is seeking a highly skilled, energetic, and well-organized Executive Coordinator. For this position, the individual will be a team player that enjoys designing and refining information flows and office procedures in a fast paced, dynamic branch.To be a successful in this role, you will provide senior level administrative leadership and office management to the Executive Director and the branch by:

• Managing the Executive Director’s calendar through collaboration, prioritization, and scheduling;
• Assembling materials for the Executive Director in preparation for meetings;
• Participating in and coordinating meetings, including distributing agendas and recording minutes;
• Planning, scheduling and coordinating travel and logistics for meetings, training session and other events;
• Tracking requests, projects and branch communications and routing through approvals;
• Drafting, recording, proofreading and/or editing a variety of documents and correspondence;
• Monitoring administrative processes and making improvements across the branch to ensure optimum efficiency;
• Providing advice to branch staff on government processes and standards;
• Verifying, coding, processing, and tracking invoices for approval and payments ensuring policy compliance;
• Supporting branch with staffing via the government’s talent acquisition program and other human resource functions;
• Maintain filling and archiving by using ARMS and ORS filing system;
• Supervise branch administrative staff/students; and
• Work closely with the administrative professionals in the Early Learning and Child Care Renewal Branch and Deputy Minister’s Office, ensuring coordination and quality products.

Our candidate of choice will be an experienced administrative professional who:

• thrives in a deadline-driven environment;
• confident in communicating verbally and written with various internal and external stakeholders;
• has strong problem solving and decision-making skills to resolve issues;
• detail-oriented and has strong organization skills; and,
• prioritize and balance diverse and conflicting workload pressures.

You will have knowledge of:

• Office management and administrative practices, procedures, protocols and equipment;
• Computer software applications and programs including Microsoft Word, Excel, Outlook, SharePoint; and,
• Knowledge of government software and data bases would be an asset.

Typically, the knowledge and abilities required for this position would be obtained through the completion of a certificate or diploma in administration combined with significant work experience, leadership in an office manager position, or an equivalent combination of training and experience at a senior level.What We Offer:

• Dynamic, challenging work for talented individuals;
• A competitive salary;
• Comprehensive benefits package including pension;
• Vacation, scheduled days off (EDO) and other types of leave (maternity/paternity/adoption, family/personal leave, sick leave); and
• Inclusive work environments.

The Government of Saskatchewan provides an environment that upholds deep rooted values of Respect and Integrity, Serving Citizens, Excellence, and Innovation, and Acting as One Team. Bilingualism is considered an asset working within the Ministry of Education.Preference will be given to qualified equity group members who self-declare in this online application, as identified in "diversity groups" belowDiversity Groups: Aboriginal persons, Persons with disabilitiesHours of Work: A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeksNumber of Openings: 1Closing Date: Apr 21, 2023, 12:59:00 AMQuick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job

Stay Connected