Labourer (Casual) - Jobs in Regina, SK

Job Description

The Assistant performs administrative tasks to support the Managing Director. As an Assistant, you will be accountable for providing a full range of high-level administrative supports, including planning, organizing, and carrying out the required office duties to ensure that matters are handled efficiently and effectively, and that the President is organized and well prepared for all occasions.This is a permanent, full time position with normal working hoursDUTIES AND RESPONSIBILITIESExecutive Administration

• Performs confidential and sensitive administrative tasks to support the President, including but not limited to: schedule management (determining priorities and urgent situations, scheduling meetings, and making changes and adjustments as required); flow of information (determining the nature and priority of inquiries and requests); correspondence composing or preparing routine and non-routine correspondence.

• Organizes meetings and events for a variety of participants (including public and staff) by scheduling dates, booking space, preparing agendas and meeting packages, recording minutes, and following up on action items

• Types, proofreads, edits, and formats a variety of materials, including reports, memos, graphs, tables, spreadsheets, presentations, and promotional materials (print and/or online) for a wide variety of audiences

• Identifies emerging issues, determines their urgency/priority, gathers and compiles background information, and briefs the President for timely and appropriate decisions and/or action (including directing routine matters to other staff)

Office Administration

• Develops and improves office procedures; supports staff with following procedures as needed

• Screens and directs emails, phone calls, mail, and visitors to appropriate staff

• Oversees office supplies, equipment, and capital; orders products within approved budgets and coordinates installations or maintenance with service providers

• Maintains administrative files, records, keys/alarm codes, and other office systems

• Advertises job postings online and to community partners

• Distributes memos, news, and other correspondence (internally and/or externally)

• Opens/closes the office as required; acts as an emergency contact as needed

• Performs other related duties and responsibilities, as assigned by the President

QUALIFICATIONS

• At least five (1) years of prior experience in a high-level administrative role

• Post-secondary training as an administrative assistant or similar role

KNOWLEDGE, SKILLS, AND ABILITIES

• High-level organizational skills to manage diverse workloads effectively and independently, which includes the ability to manage multiple tasks under tight timelines and using initiative to plan, organize, and make sound decisions on competing priorities, including conflicting deadlines

• Clear and respectful written, oral, and interpersonal communication skills

• Able to work independently—often self-directed—and as part of a multi-program team

• Able to manage time effectively and prioritize complex tasks

• Advanced computer skills, including: basic data entry, typing quickly and accurately, and using the Internet, electronic filing systems, and Microsoft Office

• Able to maintain confidentiality and commit to professional standards and ethics

• Able to support staff in following approved policies and procedures

• Able to set personal and professional boundaries, including self-care and work-life balance

The following points are considered assets:

• Knowledge of residential Construction

• Experience working in a capacity requiring confidentiality, tact, and diplomacy

• Basic knowledge of setting up and troubleshooting office equipment

The Assistant performs administrative tasks to support the Managing Director. As an Assistant, you will be accountable for providing a full range of high-level administrative supports, including planning, organizing, and carrying out the required office duties to ensure that matters are handled efficiently and effectively, and that the President is organized and well prepared for all occasions.This is a permanent, full time position with normal working hoursDUTIES AND RESPONSIBILITIESExecutive Administration

• Performs confidential and sensitive administrative tasks to support the President, including but not limited to: schedule management (determining priorities and urgent situations, scheduling meetings, and making changes and adjustments as required); flow of information (determining the nature and priority of inquiries and requests); correspondence composing or preparing routine and non-routine correspondence.

• Organizes meetings and events for a variety of participants (including public and staff) by scheduling dates, booking space, preparing agendas and meeting packages, recording minutes, and following up on action items

• Types, proofreads, edits, and formats a variety of materials, including reports, memos, graphs, tables, spreadsheets, presentations, and promotional materials (print and/or online) for a wide variety of audiences

• Identifies emerging issues, determines their urgency/priority, gathers and compiles background information, and briefs the President for timely and appropriate decisions and/or action (including directing routine matters to other staff)

Office Administration

• Develops and improves office procedures; supports staff with following procedures as needed

• Screens and directs emails, phone calls, mail, and visitors to appropriate staff

• Oversees office supplies, equipment, and capital; orders products within approved budgets and coordinates installations or maintenance with service providers

• Maintains administrative files, records, keys/alarm codes, and other office systems

• Advertises job postings online and to community partners

• Distributes memos, news, and other correspondence (internally and/or externally)

• Opens/closes the office as required; acts as an emergency contact as needed

• Performs other related duties and responsibilities, as assigned by the President

QUALIFICATIONS

• At least five (1) years of prior experience in a high-level administrative role

• Post-secondary training as an administrative assistant or similar role

KNOWLEDGE, SKILLS, AND ABILITIES

• High-level organizational skills to manage diverse workloads effectively and independently, which includes the ability to manage multiple tasks under tight timelines and using initiative to plan, organize, and make sound decisions on competing priorities, including conflicting deadlines

• Clear and respectful written, oral, and interpersonal communication skills

• Able to work independently—often self-directed—and as part of a multi-program team

• Able to manage time effectively and prioritize complex tasks

• Advanced computer skills, including: basic data entry, typing quickly and accurately, and using the Internet, electronic filing systems, and Microsoft Office

• Able to maintain confidentiality and commit to professional standards and ethics

• Able to support staff in following approved policies and procedures

• Able to set personal and professional boundaries, including self-care and work-life balance

The following points are considered assets:

• Knowledge of residential Construction

• Experience working in a capacity requiring confidentiality, tact, and diplomacy

• Basic knowledge of setting up and troubleshooting office equipment

Job Type: Full-timeSalary: $17.00-$21.90 per hourSchedule:

• Monday to Friday

Supplemental pay types:

• Signing bonus

Work Location: One locationQuick Apply

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