Purchasing Agent - Jobs in Regina, SK

Job Description

Openings : 1Type of Posting: Internal & ExternalLocation Name : City of Regina, Regina, Saskatchewan, CADate Posted : January 18, 2023Closing Date: Open until filled.Profession : Finance, Accounting & PurchasingDesired Employment Status : PermanentJob ID : 1077Position SummaryThis position is a junior level position responsible for the purchase and delivery of goods and services for the organization. This position requires current knowledge of legal and regulatory industry requirements and trends to ensure that the organization’s purchasing function uses and recommends for use, vendors and products that meet the organizational standards of quality at competitive prices. This position reports to the Coordinator, Purchasing. Duties & ResponsibilitiesAcquire goods, materials and contractual services for other civic departments and related agencies in accordance with recognized purchasing practices and the corporation’s policies and procedures.Provide purchase authorization on behalf of the organization for goods and services within delegated purchasing authority limits.Develop the most appropriate procurement approach among several strategies i.e. knowing and understanding the marketplace, contract terms, competitive bid methods (tender and request for quotations) to ensure organizational standards of quality at competitive prices are met.Develop and market competitive opportunities to acquire goods and services.Evaluate bids to ensure compliance and then consult with clients to evaluate bids, compare prices, specifications, delivery commitments, and other factors.Develop legally binding contracts as well as enforce active contracts and meet with vendors and clients to resolve conflicts and/or miscommunication and consult with Legal when required.Prepare, market and award Offer to Purchases for the sale of surplus assets.Contact potential suppliers to determine availability and price of the required goods, materials or contractual services.Prepare specifications and issue request for quotations and tenders within delegated purchasing authority limits.Investigate to resolution and authorize the release of invoices on hold.Act as the first point of contact for the client departments on procurement related issues or questions such as purchasing policies, procedures, p-card program and invoice discrepancies.Assist the Senior Purchasing Agents as required with higher level files such as bid summaries, contract award notifications, contract preparation, contract amendments.Assist the Coordinator with tasks relating to procurement programs and projects.Provide one-on-one and classroom training to on-line systems to City employees in the various departments.Perform expediter duties to ensure the delivery commitments are met by the vendor.Ensure confidentiality as this position deals with sensitive information and details related to procurement issues that are highly confidential in nature.Ensure accuracy and high level of work standards to minimize legal and reputational risk to the organization.Maintain integrity and ethics consistent with the City’s purchasing policy and with the purchasing profession’s code of ethics.Perform related work as required. Knowledge, Skills & AbilitiesKnowledge of the principles and practices of centralized procurement and current developments in procurement.Knowledge of the laws, regulations and trade agreements governing City of Regina purchasing practices.Knowledge of the competitive bidding process.Thorough knowledge of the various Tax Acts and of their application to purchasing transactions.Knowledge of the types, characteristics and supply sources of commodities and services commonly required by municipal government.Knowledge of commodity code classification.Ability to apply or prepare proper descriptive terminology or established specifications to requisitions for commodities and services.Ability to author and apply contract provisions necessary for the commodities and services being purchasedAbility to obtain and evaluate competitive bids for the purchase of commodities and services.Ability to secure, interpret and analyze technical data, and to exercise sound judgement in arriving at conclusions.Ability to establish and maintain effective working relationships with internal clients and the City’s supply chain.Ability to use computerized purchasing systems and word processing, spreadsheet and database software applications. Education & ExperienceTypically, the knowledge, skills and abilities required are obtained through completion of year 1 of the Supply Chain Canada Professional Designation Program and three (3) years’ experience in an automated purchasing and materials management environment. Preference will be given to Public Sector experience. Experience with computers and various office, purchasing and materials management software applications is essential.ORA Certified Professional Public Buyer (CPPB) designation from the Universal Public Procurement Certification Council (UPPCC) and three (3) years’ experience in an automated purchasing and materials management environment. Preference will be given to Public Sector experience. Experience with computers and various office, purchasing and materials management software applications is essential. Working/Other ConditionsMust have the means and ability to travel to various facilities and job sites (a travel allowance is provided).Must be registered or eligible for registration with the Supply Chain Canada and the National Institute of Governmental Purchasing.Must maintain the Certified Professional Public Buyer (CPPB) designation.✓ Note: Testing may be done to evaluate knowledge, skills and abilities.✓ Note: As per the City of Reginas Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check.✓ Note: Successful candidates will be required to provide proof of acquired education.Jurisdiction: CUPE Local 7Division: Financial Strategy & SustainabilityDepartment: Financial ServicesHourly Salary: $25.76 - $32.92 PLUS a $3.00 per hour Market Supplement.Annual Salary: $49,114.00 - $62,765.00The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions.Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Talent at 306-777-7550 or by email at [email protected] .Quick Apply

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