Registration Clerk - Student Services - Jobs in Regina, SK

Job Description

Faculty/Department Faculty of Nursing Unit Nursing Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position SummaryPosition Summary:The Faculty of Nursing seeks to add a dynamic and outgoing individual to assist with student registration. Pending final budgetary approval the Registration Clerk will report to the Academic Program Coordinator, Faculty of Nursing. This position is responsible for supporting Faculty of Nursing programs and initiatives. The Faculty of Nursing provides nursing education through on-site, online, and remote learning to students in Regina and Saskatoon, with a vision of expanding this to other geographical locations in the near future. Courses offered on-site in the Saskatoon location will be delivered at the Saskatchewan Polytechnic campus.Duties and Responsibilities:

• Responds to in-person, telephone and email inquiries from students, the university community, program partners and the general public (includes regular monitoring of the faculty’s general email account)
• Directs students to Academic Advisors or other supports as appropriate
• Answers inquiries related to course registration procedures and assists students with in-person and online registration, including instructing them on special registration permissions
• Maintains and updates electronic student records
• Manages registrations for program students
• Provides detailed and continuous tracking of student data (including program progression)
• Provides forecasting information for scheduling and registration purposes
• Contributes to the development and assists with the implementation of operational processes in the nursing student services office
• Responsible for planning workflow to manage the multiple processes in the student services office
• Assists with coordination of duties and provides direction to other nursing student services administrative staff
• Prepares a preliminary audit of convocation applications and completion of convocation processes
• Compiles information and prepares correspondence with respect to academic action and other academic processes (e.g. scholarships, Dean’s honour list etc.)
• Liaises with other offices and program partners to complete administrative tasks such as course scheduling/timetabling
• Arranges and prepares meeting agendas and minutes for committees as assigned
• Assists with student recruitment and retention activities, for which some travel may be required
• Assists with scheduling of courses
• Develops and maintains collaborative, professional working relationships with program partners
• Acts as backup for other administrative support positions
• Performs other duties as assigned

Position RequirementsPosition Requirements:

• Grade 12 is supplemented by the successful completion of a recognized business course plus a minimum of three years of experience directly related to the required duties. An equivalent combination of education and experience may be considered
• Demonstrated knowledge of office practices, principles and procedures
• Excellent organizational skills including a proven ability to work effectively with minimal supervision, prioritize work and balance multiple tasks and shifting priorities
• Strong attention to detail and accuracy are essential
• Proficiency in the use of MS Office Suite (Word, Excel, PowerPoint)
• Strong oral and written communication skills – ability to effectively communicate with faculty, staff, program partners, students and community
• Strong service-orientated background
• Ability to handle confidential material with discretion
• Exceptional interpersonal skills and an ability to develop and maintain effective collegial working relationships
• Knowledge of the University’s programs, policies and processes including registration (URSS), convocation, academic action, transfer credit and grade changes
• Knowledge of University information systems including Banner, CASPUR Reports, FAST, and GroupWise.
• Knowledge of University policies on academic evaluation, discipline and appeals (eg. deferrals, withdrawals, academic misconduct and academic appeals)
• Demonstrated reliability and good judgment.
• Ability to demonstrate analytical and critical thinking skills.
• Strong attention to detail is required.
• Demonstrated skill in learning and operating a wide variety of databases and information systems.
• Work outside regular hours may be required on occasion.

Physical Demands Pay Grade CUPE Phase 5 Salary Range $52,561.60 - $70,961.80 Annually Status Permanent Work HoursMonday – Friday 8:00 am – 4:30 pmDuration (if Term/Temporary) Full-Time/Part-Time Full Time Preference Posting Target Posting Not TargetedAdditional InformationContact InformationJob Open Date 12/20/2022Job Close Date 01/03/2023Open Until Filled NoSpecial Application InstructionsApplicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.Diversity StatementThe University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University’s employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.Competition Number 20220385A/SQuick Apply

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