Administrative Assistant - Jobs in Richmond, BC

Job Description

Administrative Assistant - 210000GAThe future you want is within reach.At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.We're also looking at what's next for you and how we can help you build a career you're proud of. We are seeking an experienced Administrative Assistant for our BC Region District office located in Richmond, BC.As an Administrative Assistant for our BC Region, you will contribute to our team by:Providing accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents, and templates for forms, letters, tracking spreadsheets, etc.Developing and maintaining a well-organized filing system that permits easy reference and rapid retrieval of information.Assisting with the issuance of subcontracts, subcontract revisions as well as client contracts.Managing emails and calendars on behalf of others, and arranging travel, hotel and car reservations.Developing and maintaining strong customer-focused relationships with key stakeholders and decision makers.Assisting Project Managers and Estimators on various estimate submissions, and the creation of proposals for new construction opportunities.Assisting with organizing meetings and/or special events, including arranging for catering, locations, and distribution of information.Answering telephone calls and taking messages for manager, department, or team members. Eliciting necessary information to allow timely and accurate responses and responding when appropriate.Assisting in ensuring departmental compliance with timelines, reporting, etc.Other duties as required.What you will bring to the role:Post-secondary degree or diploma or certificate in office administration program is considered an asset.1-3 years of progressive experience as an administrative assistant.Excellent verbal and written communication skills.General construction knowledge is considered an asset. Understands terminology and processes when drafting correspondence.Self-management skills to plan, organize and prioritize tasks with conflicting deadlines.Ability to act with discretion when handling confidential and privileged information.Ability to effectively handle difficult calls and situations, and remain calm under pressure.Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.Ability to develop and maintain effective stakeholder relationships.Ability to create, edit, proofread and format documents/presentations.PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.Together, we can build success and a better future. Let’s get started!Employee Status: Regular Full-timeJob Level: Experienced ProfessionalCompany : PCL Constructors Westcoast Inc.Primary Location: Canada-British Columbia-RichmondJob Posting: Jun 22, 2021, 5:35:23 PMClosing Date: Sep 21, 2021, 5:59:00 AMJob: Administrative Assistant