Office Administrator - Jobs in Richmond, BC

Job Description

Role Impact:To provide administrative support to a number of managers such as, but not limited to, typing correspondence, preparing and distributing documentation and reports, liaise with retailers, scheduling appointments and meetings, making travel arrangements and prioritizing workload and completing on an accurate and timely basis in order to ensure management have the relevant materials required to operate their specific areas of the business.What you will deliver:

• Responsible for accurate and timely processing of biweekly payroll;
• Process accounts payable, accounts receivable, utilities billings and employee expense reports;
• Assist in the annual budget process;
• Prepare all written documentation such as, but not limited to, correspondence, tracking documentation, reports, statements and agreements on a timely and accurate basis;
• Process procurement related tasks, including purchase order creation and coding, invoice approvals etc.
• Coordinate all meetings by receiving relevant information from managers, contacting appropriate parties to schedule meeting times, booking meeting rooms/locations, preparing all meeting materials and arranging audio-visual equipment, flipcharts, refreshments, etc. in order to ensure participants have all the information and materials required for an effective and productive meeting;
• Coordinate all departmental travel arrangements;
• Monitor and maintain departmental office supplies by checking supply storage room on a monthly basis, reviewing supply requests and ordering items which need replenishing to ensure that departmental staff have the tools and equipment to perform their duties;
• Provide and maintain courteous, professional and efficient service to internal and external clients and business associates by responding to requests for information and redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service;
• All other duties as assigned by management

What your strengths are:

• Strong organizational and administrative skills;
• Collaborative with a positive demeanor;
• Excellent verbal and written communication skills;
• Ability to adapt to change and multi-tasking;
• Good analytical and problem solving skills;
• Good public relations skills;
• Ability to interact at all organizational levels;
• Ability to works with minimum supervision.

What you need to succeed:

• Certification in business management administration preferred;
• 5 years related work experience with at least 12 months working in an administrative role for more than one manager;
• Thorough knowledge of administrative practices, office policies and procedures, accounting procedures, media and promotion;
• Digital literacy and proficiency in Powerpoint, Excel and Word;
• Exposure to the Real Estate/Property Management field an asset.

Why you should join us:At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference!At CF our everyday actions and critical business decisions are guided by our CF Values. Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.Are you someone who believes in our values

• Aim Higher – we strive to exceed expectations
• Own Your Expertise – we empower ourselves and each other
• Collaborate Effectively – we bring the right people together to get the right results
• Engage with Empathy – we objectively consider the needs of others
• Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected. We’re ready to meet you there – are youCF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email cfcareers@cadillacfairview.com.CF currently has a vaccination policy that is a condition of employment.Quick Apply

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