Administration Technician - Jobs in Sainte-Anne-de-Bellevue, QC

Job Description

*IMPORTANT: * Effective immediately. One year maternity leave replacement until February 2023.JOB SUMMARYUNDER THE DIRECT SUPERVISION OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE COLLEGE TEACHING AND LEARNING RESOURCE CENTRE (CTLRC).UNDER THE DIRECT SUPERVISION OF THE COORDINATOR OF HUMAN RESOURCES SERVICES AND THE DIRECT SUPERVISION OF THE CONSEILLER PEDAGOGIQUE (PD), THE TECHNICIEN WILL PERFORM VARIOUS ADMINISTRATIVE AND TECHNICAL TASKS PERTINENT TO PROFESSIONAL DEVELOPMENT, THE ADMINISTRATION OF P.D. FUNDS AND THE OVERALL FUNCTIONING OF THE COLLEGE TEACHING AND LEARNING RESOURCE CENTRE (CTLRC).DUTIES AND RESPONSIBILITIESProfessional Development Funding – All Employee Groups

• Provide guidance to all employees regarding the professional development funding process and assist employees to complete professional development funding requests and reimbursement documents in accordance with PD guidelines
• Verify each funding application according to the current guidelines
• Calculate the maximum funding for each request according to individual contracts and workload; Liaise with HRS as needed for up-to-date information
• Prepare, produce and distribute detailed report of applications, applicants and year-to-date statistics to PD committee prior to funding meeting
• Prepare and distribute materials to professional development committees prior to each funding meeting
• Process and maintain professional development financial records for FPDC, PPDC, ASPDC
• Liaise with Financial Services and HRS for the calculation of PD funding available each academic year
• Process final expense reimbursement reports for each applicant and reconcile accounts monthly with Financial Services. Problem-solve any discrepancies
• Provide historical statistics on funding as requested
• Prepare annual report (grants and time spent) on professional development according to requirements outlined in Bill 90 (1%)
• Design, produce and distribute PD publicity, notices and documents through MIO, email & the JAC Portal
• Communicate PD funding committee decisions to applicants
• Support in the creation, launch, marketing and continuously improvement of the career development program according to the evolving needs of our employees.
• Update Clara PD module on a regular basis and produce annual reports of PD funding for all employee groups
• Provide logistical support in the organization/implementation of PD events/activities.
• Work in collaboration with the CP to administer the PERFORMA program in accordance with the protocole dentente between the University of Sherbrooke and the College

PERFORMA:

• Register JAC employees in their chosen courses and manage progression chart via the Université de Sherbrooke’s Portal
• Liaise with the Université de Sherbrooke’s, Department of Education, PERFORMA and program participants
• Attend semi-annual online PERFORMA meetings
• Advise PERFORMA participants on their course selections
• Produce in-house publicity for PERFORMA courses
• Coordinate and provide logistical support for PERFORMA courses hosted by JAC
• Gather and produce statistical information for JAC’s annual report

Other Professional Development-Related Tasks

• Maintain Professional Development Reference Library and Career Development Rolodex
• Maintain booking list for the CLTRC training room
• Respond to emails received through professional.development@johnabbott.qc.ca and

cltrcreservations@johnabbott.qc.ca; provide general information as required

• Market the Career Development and PD programs, updating as needed.
• Respond to general inquiries pertinent to Professional Development and the CLTRC
• Other related tasks

EDUCATION: College diploma in Business Administration or equivalent, or a diploma or an attestation of studies which is recognized as equivalent by the competent authority.SPECIFIC REQUIREMENTS

• Knowledge and experience in using Excel, WORD, PowerPoint
• Publisher and Canva an asset
• Knowledge of CLARA an asset
• Knowledge of accounting procedures
• Advanced English – oral and written
• Intermediate French – oral and written
• Must be highly organized and autonomous
• Proven ability to deal with employees pleasantly and efficiently within a service orientation as well

as dealing with difficult issues and situations with diplomacy

• Ability to prioritize and organize work efficiently and accurately with a minimum of supervision
• Ability to create visually appealing documents and event marketing materials
• Ability to produce effectively and efficiently under pressure (deadlines)
• Ability to maintain confidentiality
• Ability to read and interpret financial statements
• Ability to think critically and problem-solve and multitask
• Ability to multi-task

Required Tests: Testing may be required to demonstrate knowledge of:

• Word (intermediate)
• Excel (intermediate)
• PowerPoint (Basic)
• English (Advanced written and oral)
• French (Intermediate written and oral)

Job Type: Full-timeQuick Apply

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