Administrative Coordinator - Jobs in Saskatoon, SK

Job Description

Out-of-Scope Administrative CoordinatorPermanent Part-time/Full-time 0.8 - 1.0 FTEUnder the direction and supervision of the Director of Human Resources, the Administrative Coordinator willprovide advanced coordination and confidential administrative support for Human Resources, Member andPublic Relations, Nursing, and other departments as assigned.SPECIFIC ACCOUNTABILITIES

• Provide administrative support for the Human Resources Department, including, but not limited to:

• Creating and maintaining onboarding packages.

• Posting job positions internally and externally on multiple websites, arranging interviews, checking

references, and assisting in on-boarding of new employees.

• Maintaining personnel and volunteer status records and files, including updating employee training

records and related records.

• Preparation of mailing to various employee groups as required, including tracking of referrals to the

Assist program.

• Data entry into Electronic Medical Record, task assignment, and special scheduling relating to medical

group providers 24/7 schedules including on-call assignment.

• Recording, maintaining, and reporting, of Staff Development Fund.

• Updating and distributing employee directory.

• Provide administrative support for Member and Public Relations Department, including, but not limited to:

• Preparing and distributing emails and postage mailings.

• Creating and setting-up displays, posters, bulletin boards, TV screens, pamphlets, etc. as required.

• Stocking and maintaining inventory of publications, office supplies.

• Processing, recording, and filing photos, consent forms, and related records.

• Updating, and maintaining CHSA membership database including processing contact information

changes, generating reports, monthly mailings, recording SCC Foundation donations, etc.

• Generating reports, lists, labels, and statistics from various databases, spreadsheets, etc.

• Updating SCC website and social media channels as an assigned editor as required.

• General administrative responsibilities will include:

• Providing logistical support for meetings, orientation sessions, educational programs and other

events.

• Scheduling meetings for internal and external committees, attending meetings and preparing timely

minutes for distribution and filing.

• Assisting with the scheduling needs of a department.

• Operating and ensuring the preventative and regular maintenance of a variety of office equipment.

• Receiving, processing, and distributing survey data.

• Typing, filing, photocopying, proof-reading, and scanning of documents.

• Receiving visitors meeting with department directors.

• Templating, typing of Standard Operating Procedures relating to all departments.

• Providing back-up coverage for Confidential Secretary, as required, including medical transcription.

Posted on October 27, 2021

• Providing support for daily assignments as required.

QUALIFICATIONS AND EXPERIENCE:

• Office Administration Certificate.

• 3 years diversified office experience.

• Medical Terminology is an asset.

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced word processing skills, spreadsheet, database and graphic programs;

• Advanced ability to operate a range of office equipment, in a computerized environment;

• Advanced keyboarding skills;

• Ability to be self-directed and to work independently with minimal direction and supervision;

• Ability to work co-operatively and effectively as a member of multi-disciplinary team;

• Ability to prioritize workloads associated with several departments;

• Available to work flexible hours including occasional evening and weekends;

• Ability to deal courteously and tactfully with others, including good judgment with regard to people’s needs

and referring clients and others to the appropriate director or manager;

• Ability to work efficiently in a high volume, multitasking environment with changing assignments and

numerous interruptions;

• Ability to understand and execute oral and written instructions;

• Ability to communicate clearly, orally and in writing;

• Ability to deal discreetly with and maintain strict confidentiality of confidential information;

• Reasonable and reliable;

• Excellent organizational, analytical, and problem-solving ability required;

• Ability to adapt to changing assignments and apply time management appropriately;

• Knowledge of, and compatibility with, the philosophy and policies of the Community Health Services

Association.SALARY: As per SAHO’s OOS Compensation Plan 2021HOURS: Permanent 0.8 - 1.0 FTEREPORTS TO: Director of Human ResourcesWe are committed to employment equity and welcome applications from all qualified candidates. People ofaboriginal ancestry, people with disabilities, visible minorities are invited to identify themselves as members ofthese designated groups when they apply.Apply with resume by November 5, 2021 to: Director of Human Resources455 2nd Avenue NorthSaskatoon, SK S7K 2C2Email: jobs@communityclinic.ca Posted on October 27, 2021Quick Apply

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