Manager, Medical Education - Jobs in Saskatoon, SK

Job Description

Manager, Medical EducationPrimary Purpose: The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. The Medical Education Manager will provide central administrative leadership and development to the Academic Family Medicine medical education program.Nature of Work: Reporting to the Director, Operations and Administration, the Medical Education Manager oversees and manages the postgraduate and undergraduate educational activities for the Department by centrally providing administrative leadership to 7 core sites, post-graduate and undergraduate program administrative assistant staff as well as strategically supporting, and being accountable to, the Undergraduate Program Director, Program Director, Enhanced Skills Director and Director Post Graduate Rural Education for academic matters. The incumbent is expected to develop, advise and implement appropriate administrative policies and procedures to facilitate the successful operations of the educational programs. This position provides the project management skills required to guide the development, implementation and evaluation of the College of Family Physicians of Canada accreditation standards.The Medical Education Manager provides administrative expertise and direction to Departmental Education Committees, Program Directors, Distributed Site Directors and is responsible for the implementation of Departmental, Faculty and University policies and procedures. The Medical Education Manager undertakes special projects as directed and by identifying opportunities and recommending solutions, preparing and presenting a wide variety of reports used to inform decision making, developing strategies and policies. The incumbent is an integral member of the Department.Accountabilities: Participate in the strategic direction of the medical education division. This will include, but is not limited to, the following:

• Under general direction from the Director, Operations and Administration, manage the postgraduate and undergraduate activities for the Department by centrally providing administrative leadership and development to the Academic Family Medicine core training sites, and program level staff as well as strategically supporting the Program Directors.
• Guide the development, implementation and evaluation of current and new curriculum initiatives in keeping with Postgraduate program compliance with the College of Family Physicians of Canada standards, and Undergraduate program compliance with the College of Medicine Undergraduate Medical Education (UGME) standards. Facilitate the delivery of directives given by the UGME and PGME offices.
• Manage the accreditation process. Liaise with distributed medical education sites to foster and maintain strong working relationships. Administratively manage the Family Medicine Accreditation Review Process, internally and by the College of Family Physicians of Canada which occur regularly every 2-8 years.
• In conjunction with the communications specialist and other medical education staff develop strategies for the promotion of the discipline of Family Medicine and the Usask program to prospective applicants and medical students through national and local events and media. Identify, plan and manage special events to promote the Department of Family Medicine and Family Medicine as a career choice to a variety of audiences.
• Plan and develop guidelines, create operational policies, processes and implement procedures for undergraduate and post graduate program support functions and systems for the family medicine education program centrally and promote consistent compliance at family medicine training sites. Identify and resolve issues by analyzing and researching alternatives and facilitating innovative solutions. Responsible for the implementation of relevant Departmental, College and University policies and procedures. Propose changes to program policies and procedures, as necessary, and encourage and promote implementation and adherence.
• Primary resource person with other departments, the College of Medicine and departmental committees on administrative initiatives for family medicine education programs. Main contact for Department and community preceptors to disseminate changes in policy and/or procedures. Act as resource person for inquiries from other Canadian Medical School Departments of Family Medicine on education program matters.
• Work with the post graduate program director and site directors to develop techniques and procedures to screen suitability of residency applicants and manage the department’s PG admissions process.
• Oversees effective management of the scheduling processes for learners. Oversee the effective management of the learner evaluation process and feedback for Family Medicine. Oversee the management of the Department awards process for learners and preceptors.
• Accompany the education program leadership to visit sites. Meet with learners, faculty and site administrators to disseminate information, ensure program unity and effective administration.
• Work with the Finance Manager to manage the uses of technologies within the medical education programs.
• Work with and assist the DOA with operational activities that support the Department’s strategic planning goals and priorities to identify areas of focus for available resources within the medical education division.
• Identify and bring forward relevant issues to committees for consideration and decisions; follow through on actions required for resolution or ongoing development. Provide expert administrative advice to committees and act as full member (voting or non-voting as per committee Terms of Reference). Manage administrative support to the committees. Serve as administrative representative for University and National Family Medicine committees. Chair all-site administrators’ group meeting and participate as a member in a variety of associated Family Medicine committee.
• Provide leadership and supervision to staff in the medical education division, responsible for ensuring quality output in a timely fashion; responsible for providing feedback, orientation, training, disciplinary action and dismissals. Engage with relevant Saskatchewan Health Authority leaders to coordinate workplace expectation, responsibilities and staff feedback for Saskatchewan Healthy Authority staff.
• Perform further related duties. Regularly work outside of normal work hours as required, i.e. evenings, weekends. Travel will be required.

QualificationsEducation: A relevant post-secondary degree, preferably in Business Management, Health Care or related field. An equivalent combination of education and experience may be considered.Experience: A minimum of 10 years of relevant experience with demonstrated excellence in a complex and diverse organization such as a health care or post-secondary education environment. Awareness of issues facing higher education, medical schools, and experience with physician and learner engagement is an asset. Direct knowledge and experience with University policies, procedures and academic regulations, including knowledge of undergraduate and post graduate medical education would be considered an asset. High degree of initiative, independent judgement, multi-tasking, relationship building, problem-solving and interpersonal skills required. Knowledge of budgeting, strategic planning, data analysis is an asset. Must be able to work in a fast-paced and results-oriented environment. Must have flexibility to work outside core business hours for meetings or priority projects.Proven ability to build relationships and work collaboratively with team members from different areas of expertise, and with administrators across a variety of organizations and partners. Demonstrated consensus building in a collaborative work environment and the ability to act with autonomy and discretion on matters within scope of authority, exercising a high degree of initiative and judgement in areas of accountability; proven exemplary supervisory and team building experience and experience working in diverse and inclusive environments is required; knowledge of the University of Saskatchewan and Saskatchewan Health Authority rules, regulations and procedures would be an asset. Strong communication skills, attention to detail, diplomacy and the ability to work independently, as well as part of a team, are essential. The individual is expected to work independently with minimal supervision, to be self -directed and assume initiative in all aspects of their workSkills: This role requires excellent attention to detail, a high level of efficiency, accuracy, and ability to meet deadlines while displaying a high level of tact, discretion, professionalism, and confidentiality; excellent written and oral communication skills; ability to work high volume setting and manage and prioritize multiple competing deadlines; ability to recognize, implement, and lead change in procedures which result in the improved delivery of processes; self-motivated with the ability to exercise initiative when required; strong computer skills including keyboarding and proficiency with Excel, Outlook, Word are essential; have a general aptitude and willingness to learn and adapt to new programming, technology, and processes.Inquiries regarding this position can be directed to Christine Burnell at christine.burnell@usask.ca.Department: Family Medicine (Saskatoon)Status: PermanentEmployment Group: ASPAFull Time Equivalent (FTE): 1.0Salary: The salary range, based on 1.0 FTE, is $81,037.00 - 134,978.00 per annum. The starting salary will be commensurate with education and experience.Salary Family (if applicable): ManagerialSalary Phase/Band: Phase 3Posted Date: 12/20/2021Closing Date: Until Filled.Number of Openings: 1Work Location: May be eligible for hybrid/remote work under the terms of USasks Alternative Workspace GuidelinesThe successful applicant will be required to provide the following current verification(s) where Yes is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.phpCriminal Record Check: Not ApplicableDrivers License and Abstract Check: Not ApplicableEducation/Credential Verification: Not ApplicableVulnerable Sector Check: Not ApplicableThe University of Saskatchewan has instated a number of health and safety requirements for faculty, staff and students in consideration of the COVID-19 pandemic. As of January 4, 2022, being fully vaccinated against COVID-19 is a condition of employment and proof of vaccination will be required. The University will consider accommodations requests for individuals in accordance with the requirements of The Saskatchewan Human Rights Code, 2018.Learn more about what we are doing to keep our campus community safe.The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.Quick Apply

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