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Administrative Assistant (Full-time) - Jobs in St. Catharines, ON

Community Support Services of Niagara (CSSN)
Job LocationSt. Catharines, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

JOB POSTINGADMINISTRATIVE ASSISTANTCommunity Support Services of Niagara (CSSN) is currently seeking a full-time permanent (35 hours per week) Administrative Assistant to add to our team. CSSN is a volunteer based, not-for-profit agency providing comprehensive support services to assist seniors and adults with disabilities to live independently in their homes. Reporting to the Executive Director, the successful candidate will perform a wide range of administrative and office support activities to facilitate the efficient operation of the organization.Responsibilities:

  • Provide exceptional customer service as a front-line ambassador of CSSN by answering incoming calls and inquiries received by fax and email as well as greeting and responding to walk-ins.
  • Manage all incoming and outgoing mail.
  • Coordinates layout and production of the agency generated newsletters & maintain mailing lists.
  • Update and maintain brochures, administrative forms, policies, and other documents as required.
  • Maintain appropriate directory structures and organize both hardcopy and electronic files on the agency server, including overseeing annual archiving and shredding
  • Assist with the coordination of the monthly invoicing process.
  • Completes the weekly revenue deposits, in coordination with Financial Administrative Assistant.
  • Develop marketing materials as requested by agency committees.
  • Record, distribute and file meeting minutes as requested by the Executive Director.
  • Coordinates the monthly distribution of Board of Directors meeting materials.
  • Run monthly statistical reports and maintain client database.
  • Set up and order office stationery, business cards and supplies for all offices; and other orders as needed.
  • Oversee, coordinate, troubleshoot and ensure IT, phones etc., supports are meeting the needs of the agency.
  • Assist the Executive Director and/or Senior Management Team with other tasks as directed.
Job Requirements:
  • Office Administration certificate from a recognized educational institution and two years related experience
  • Excellent interpersonal skills
  • Strong written and oral communication skills
  • Previous experience in administrative and financial processes
  • Strong organizational skills
  • Ability to work independently with minimal supervision
  • Ability to work in a team environment
  • Proficient in Microsoft application software/programs, database management and other publishing software programs
  • Experience in not-for-profit environment preferred
  • Experience working with seniors an asset
  • English/French fluency would be an asset
To Apply: Please send your resume in confidence to Carolyn Askeland, Executive Director by Monday September 26th, 2022.We foster a work environment that is inclusive as well as diverse, where our people can be themselves. We encourage applications from all qualified individuals, including Indigenous people, Francophones, minorities, and people with disabilities.We appreciate all who express interest; however, only those selected for an interview will be contacted. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Community Support Services of Niagara (CSSN) will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. Please inform Human Resources of the nature of any accommodation(s) that you may require.Job Type: Full-timeSalary: From $17.93 per hourApplication deadline: 2022-09-26Quick Apply
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