Employee Services Assistant - Jobs in Summerside, PE

Job Description

Bi-Weekly Hours: 75 hours bi-weekly / Monday - Friday 8 a.m.-4 p.m.(Commencing Immediately until May 07, 2022 with Possible Extension)Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision of for an inclusive workplace and healthcare system. The Employee Services Assistant provides support to a wide range of human resource and payroll issues arising from a multi site, multi-union environment with client services providing 24 hours per day and seven days per week. This position is responsible to ensure payroll is processed accurately and in a timely manner under the direction of the Payroll Manager, and under the direction of the Human Resources Manager and with guidance from the Human Resources Coordinator. This position provides assistance to managers and staff in relation to processing employee transactions, staffing, employee benefit functions, collective agreement administration/interpretation and labour relations.Duties: - Coordinating staffing of all positions for respective area of assignment and ensuring the staffing process is consistent and adheres to the collective agreement requirements, policy and procedures;- Creating job openings, drafting/posting job ads, coordinating the posting of positions with the PSC, performing subsequent follow-up and liaising with the PSC and HR unit staff/departmental managers;- Processing employment transactions in PeopleSoft system ensuring that all fields/records are correctly coded and changed appropriately;- Completing HR Action Forms and verify information on forms received from managers and employees;- Working closely with Central Payroll to verify data entered in PeopleSoft system ensuring payroll is entered and processed accurately and in a timely manner; - Acting as a contact person for support and problem-solving payroll issues with employees, managers, supervisors and timekeepers; - Maintaining time sheets, process and monitor top-ups for employees on unpaid maternity/paternity, WCB, CPP, Canada Savings Bonds, etc;- Gather information, documentation and research on employment history, past and current practices and staffing information as required;- Running and verifying various ad hoc reports;- Providing various administrative support functions; managing personnel files, maintaining databases, maintaining supplies, and responding to general inquires;- Performing other duties as required.QualificationsMinimum Qualifications: - Successful completion of a degree or diploma in a related field (e.g. Human Resources, Office or Public Administration, etc.). - Demonstrated equivalencies will be considered. - Strong interpersonal, client service, organizational and communication (oral/written) skills.- Computer proficiency, including demonstrated ability in word processing, database management, retrieval and spreadsheets.- Ability to be an effective team player, as well as the ability to work well under pressure and with minimum supervision.- Applicants must be able to effectively pay attention to detail.- A good previous work and attendance record.- The successful applicant must provide a satisfactory criminal record check and vulnerable sector check prior to beginning Employment.Other Qualifications: - Experience as a human resources generalist (e.g. staffing, processing, labour relations, benefits, collective agreement administration and interpretation, etc.) in a unionized environment would be preferred.- Experience working with or knowledge of the Health Sector Collective Agreements is preferred.- Experience and knowledge of PeopleSoft Human Resources/Payroll System would be preferred.- Formal training in Human Resources would be an asset.- Chartered Professional in Human Resources (CPHR) designation and /or Certification in Human Resource Management and/or Certification with the Canadian Payroll Association would be an asset. - Additional relevant education and experience will be considered an asset.Important Notes: Covid-19 Immunization: Notice to all External Applicants. All new hires are required to provide proof of Covid-19 vaccination before their start date as per Health PEI’s Covid-19 Immunization and Management Policy. In the event that a new hire is unable to be vaccinated as a result of a medical exemption, you will be required to submit supporting documentation to Employee Health / Wellness and Safety.Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.Successful applicants are expected to complete the term of temporary assignment unless appointed to a permanent position. This competition may be used to fill future temporary and permanent vacancies.Quick Apply

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