Executive Assistant to Chief Administrative Officer 24-001 - Jobs in The Pas

Job Description

UCN acknowledges that we are on the traditional territories and homelands of many Indigenous peoples, in particular the Cree, Dene, Red River Métis, and Oji-Cree. Indigenous peoples have continuously maintained homelands in northern Manitoba since time immemorial. The First Nations in the area that UCN serves entered into treaty relationships with the Crown (within our region these include signatories to treaties 4, 5 - and the treaty 5 adhesion, and treaty 6 - located within the treaty 5 adhesion). The territory has also become home to other Indigenous peoples. We uphold the treaties and collaborate with all Indigenous peoples to share truth, reconciliation, and learning. COMPETITION NUMBER 24-001 CLOSING DATE January 2, 2024; however, will remain open until filled. SALARY RANGE $56,493 to $67,350 per annum plus, remoteness allowance POSITION CLASSIFICATION Administrative Officer 2 POSITION LOCATION The Pas, Manitoba, Remote work may be considered. POSITION TYPE Full-Time, Regular Position APPLY TO Email: hrinfo@ucn.ca (PDF preferred format) University College of the North, Attention: Human Resources P.O. Box 3000 R9A 1M7 Fax: (204) 623-4414 EXECUTIVE ASSISTANT to the Chief Administrative Officer UCN is building better futures for a stronger North. UCN provides learning opportunities to northern communities and its people offering more than 40 academic degrees, diplomas, and certificate programs. We commit to offering a safe, welcoming, and inclusive work environment where innovation and creativity is welcomed. We offer a generous Total Compensation Package with health benefits, great pension plan along with the opportunity for personal and professional growth. DUTIES The Executive Assistant to the Chief Administrative Officer (CAO) will provide confidential administrative support to the CAO in a wide range of activities including planning, project management, stakeholder relations, budgeting, policy and procedure development, preparation of correspondence and supporting materials, reporting, leading and supporting projects, issues management and supporting meetings. The incumbent is responsible for management of the CAO’s office and ensures the effective operation of the CAO by directing and maintaining the flow of work, triaging situations, coordinating the CAO’s schedule, facilitating communications with a broad range of stakeholders. The successful candidate will manage and coordinate appointments and meetings for the CAO (including minute taking/distribution), arrange travel, receive, and respond to inquiries, including researching related information and maintaining planning calendars. This position is considered an excluded position for union requirements. REQUIRED QUALIFICATIONS • Diploma in business, management, office administration or related discipline or an equivalent combination of education andexperience may be considered,Several years’ experience at a senior administrative level, in an executive or professional office setting, Advanced calendar management skills, including the coordination of complex, multistakeholder meetings, Experience working effectively within a complex and fast-paced environment, Advanced oral and written communication skills including ability to compile, draft and/or edit documents that range in complexity, Experience leading and supporting small-scale projects, Experience conducting research projects of varying complexity, Advanced skills in MS Office 365, Experience scheduling travel arrangements, Commitment to lifelong learning.ASSETS • Understanding of project management fundamentalsKnowledge of post-secondary institutions and structures Experience and/or knowledge and understanding of Indigenous cultures.CONDITIONS OF EMPLOYMENT• Candidates must be legally entitled to work in Canada.Applicants are asked to provide a cover letter and resume with their application. Applicants must demonstrate in their cover letter and their resume how they meet the qualifications. Applicants with education acquired outside of Canada are required to provide an Educational Credential Assessment with their application indicating Canadian credential equivalency, accepted Education Credential Assessment organizations include International Qualifications Assessment Service (IQAS) and World Education Services (WES.) UCN is committed to building a workforce representative of the populations we serve. Preference will be given to qualified Indigenous candidates. Applicants are invited to indicate in their cover letter or resume if they are from any of the following groups: Indigenous peoples, persons with disabilities, visible minorities, or women and men in non-traditional roles. Only qualified candidates who are legally entitled to work in Canada will be given consideration. Persons with disabilities who require accommodation for any part of the application or hiring process should contact Human Resources. Please indicate in your subject line the competition number for which you are applying We thank all applicants for their interest, but only those selected for an interview will be contacted. Application materials, including references, will be handled in accordance with the Freedom of Information and Protection of Privacy Legislation (Manitoba). For more information and other employment opportunities, visit www.ucn.ca