Department Administrator - Jobs in Thompson, MB

Job Description

Join Vale today. Continuously learn throughout your careerWho We are:Welcome to Vale in Canada. As a leader in the mining industry, our responsibility is to positively impact our people, communities and the environment. We value our workforce and offer continuous training and career development opportunities for our people.Vale is a global leader in the production of iron ore and one of the largest producers of nickel. Active in Canada for over 100 years, Vale employs nearly 6,000 people across our corporate office in Toronto and sites in Manitoba, Ontario, Newfoundland and Labrador. Applying the latest technologies to sustainably produce nickel, copper, cobalt, platinum group metals, gold and silver is at the heart of what we do.With our global headquarters in Rio de Janeiro, Brazil, and approximately 125,000 employees in over 30 countries, Vale is constantly growing and changing. We invite you to be part of our evolution.We have a proud history of mining in Manitoba, dating back to 1956 when we discovered the Thompson Nickel belt. Our operations in Thompson are in the heart of the Northern Boreal Region — the Hub of Northern ManitobaDifference Makes All the DifferenceAt Vale, we are committed to ensuring an inclusive work environment where people feel comfortable to be themselves. Vale encourages everyone to express their ideas and opinions and Vale values the plurality of individual profiles. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or any other personal consideration that makes us different.Vale is seeking to increase diversity across our operations and improve equal opportunity at Vale and in the mining industry.The OpportunityDo you value safety and risk management and make it a priority just as we do Are you motivated to work collaboratively in a team environmentWe are currently seeking a Department Administrator to join our Manitoba Operations in Thompson, MB . Reporting to the Mines Manager. This is a permanent position.As the Department Administrator, you will provide day-day support to the Thompson Mine Operations on a variety of administrative components such as administering payroll files for the hourly workforce, including entering Mines Incentive time, supporting the grievance process, advise on HR policies and the Collective Bargaining Agreement (CBA). This opportunity is ideal for someone who thrives in a dynamic and fast paced work environment, sees challenges as opportunities, believes in the value of continuous improvement and is looking to develop themselves through a variety of experiences. We are seeking a new team member who has excellent analytical and reporting skills, proficient in Excel, and is comfortable managing a range of administrative tasks and meeting deadlines.Requirements & Accountabilities:

• Generates regular and ad hoc reports and metrics using data from multiple sources
• Provides data administration for all employee change actions as required using our Vale HRIS system (Peoplesoft)
• Responsible for providing first line of response for general HR inquiries from clients
• Maintain efficient time and attendance records
• Maintain the integrity of payroll data and meet prescribed deadlines
• Enter Incentive Timesheets specific to Mines Operating employees into our Vale HRIS system (PeopleSoft)
• Support the Mines Incentive process, including providing guidance for Contracts, making corrections and attending Incentive meetings
• Manage the training bid administration process per the Collective Bargaining Agreement.
• Provide support and training to leaders on Programs such as PeopleSoft, Grievance handling and the Employee documentation system.
• Support the department’s overall cost management goal by contributing to the efficiency of operations for payroll administration, implementation of new systems and processes and other departmental activities. As well as contributing to the continuous improvements of processes in the department.
• Administer the grievance process, work schedules, discipline documentation.
• Create and maintain department files both electronically and paper.
• Provides support to the hourly annual vacation process
• Be the primary point of contact for employees providing confidential information regarding payroll, policies and procedures and Collective Bargaining Agreement related inquiries
• Coordinate annual audio, health screening and respirator fit testing for hourly and staff employees with local Occupational Health provider
• Provide administration support to TELUS Health and Safety and Health teams with respect to A&S or WSIB claims

About You:

• Brings positive attitude and enthusiasm to the work!
• Certification in Business, Payroll or office Administration preferred
• 2-5 years of related Administrator experience preferred, however recent graduates are encouraged to apply.
• Experience with HRIS, SAP, Knowledge of PeopleSoft is an asset
• Excellent MS Office skills (Word, Excel, PowerPoint)
• Demonstrates creative problem-solving to resolve problems in a timely manner
• Excellent communication skills, with the ability to explain information in an organized and concise way
• Strong organizational skills and excellent attention to detail, with the ability to meet challenging deadlines
• Ability to build and maintain collaborative working relationships with internal and external stakeholders
• Effectively prioritize and deliver results in a fast paced and dynamic environment
• Exercise good judgment and maintain confidentially in maintaining critical and sensitive information.
• Independent delivery with the ability to work in a team-driven environment

How can Vale grow your careerVale Canada offers a series of benefits including:

• Competitive salary
• Attractive pension and benefits (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
• Leave for all of life’s reasons (vacation, flex, sick, top up for maternity/parental)
• Work culture dedicated to safety, diversity & inclusion and career growth
• Online training and career development opportunities
• Opportunities to grow your career in a large global company, and mining industry leader
• On site Gym Facilities
• Participation in our Employee Family Assistance Program

ApplyInterested applicants are encouraged to submit their application online at www.valejobs.caApply by: January 6, 2023Pay Grade: G04Pay Grade: G04Quick Apply

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