Administrative Officer | Office Mangement - Jobs in Toronto

Job Description

Jefferies, the largest independent, global, full-service investment banking firm headquartered in the U.S. focused on serving clients for 60 years, provides clients with capital markets and financial advisory services, institutional brokerage and securities research, as well as wealth and asset management. The firm provides a full range of investment banking services including underwriting, mergers and acquisitions, restructuring and recapitalization, and other advisory services across the Americas, Europe and Asia. Jefferies is a wholly-owned subsidiary of Jefferies Financial Group (NYSE: JEF), a diversified holding company.Job DescriptionJefferies is seeking an experienced Office for our Toronto office. This role provides a unique opportunity to be part of a nimble and highly experienced investment banking team. You will work closely with the Managing Director and senior bankers, impacting all facets of operations within the office space. This role requires someone who thrives in a fast-paced environment and has excellent organizational skills. The position is located onsite in Toronto, Ontario, Canada.Key Responsibilities:

• Assist with staff onboarding and off-boarding, including equipment setup and system access
• Train new employees on expense report creation and submission procedures
• Facilities Management
• Liaison with Benefits
• Responsible for ensuring that all staff follow Jefferies’ policies and regulatory training and examination requirements
• Coordinate recruiting efforts and maintain confidential candidate files
• Lead and coordinate ad hoc projects as requested by management and support the Managing Director in ad hoc tasks as needed
• Coordinate logistics for internal/external meetings and organize all aspects for offsite conferences and external events
• Interact with various executive-level internal clients across the lines of businesses
• Create and adapt procedures, processes, and techniques aligned with the company #39;s activities and goals
• Problem-solving acuity and proactiveness, with an ability to independently identify, troubleshoot, and resolve operational challenges, while initiating and driving processes that improve efficiency and effectiveness within the investment banking environment
• Is collaborative, a team player and culture carrier and adheres to Jefferies’ code of ethics
• Clear communicator who can provide strong partnership with teams in New York and Regionally as required

Qualifications:

• Bachelor’s degree
• At least ten years of office management and/or business management experience, preferably within an investment Banking/Private Equity, Legal or M amp;A environment
• Strong understanding of office management procedures, as well as departmental and legal policies
• Demonstrates an ability to execute multiple priorities
• Exceptional work ethic, professional integrity, and emotional intelligence
• Proficiency in MS Office 365 and office management software
• Ability to interface with Telecom Services
• Attention to detail and problem-solving skills
• Ability and focus to complete projects on a timely basis
• Excellent written and verbal communication skills
• Ability to work well in a team environment
• Highly motivated team player capable of learning and working in a fast-paced, entrepreneurial environment

At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.