Assistant, Human Resources - Jobs in Toronto, Ontario, M4M 2B5

Job Description

In this multifaceted role as Assistant, Human Resources at Hennick Bridgepoint Hospital, you’ll be immersed in two essential pillars of HR: Total Rewards and Talent Acquisition. This role offers a blend of direct interaction and behind-the-scenes impact. You’ll be the first point of contact for anyone visiting our HR office, creating a welcoming and professional experience while also supporting the essential processes that keep our People and Culture department running smoothly. You’ll refine key competencies in recruitment and rewards, strengthening your proficiency as an HR professional.Job Type: Temporary full time (up to 12 months) Hours: 37.5 hours per week; due to the nature of this position, applicants must be flexible to work additional/varied hours as requiredIs this youAre you someone who excels at making every interaction clear and personable You’ll use your strong communication skills to ensure staff and candidates receive accurate, accessible information quickly, helping to build confidence in our HR services. This ability to provide clarity in a friendly, engaging way ensures that even routine questions feel acknowledged and understood, fostering smoother processes across the team. Your interactions aren’t just administrative tasks, but an opportunity to shape how our People and Culture team is seen and trusted by everyone we support.You are comfortable with shifting priorities and unexpected interruptions. You see last-minute changes as opportunities to showcase your problem-solving skills and find practical solutions that keep the day moving forward. No matter how busy things get, you maintain a professional tone and stay focused on what matters most: helping people get the information and support they need. Your reliable, flexible approach keeps operations running smoothly and ensures that employees and managers feel supported.If you are looking to expand your experience in a growing, essential field, this role will give you exposure to a wide range of tasks and priorities. You’ll build your understanding of how Total Rewards and Talent Acquisition come together to support the needs of staff and candidates, all within a supportive environment that values your contributions. Staying organized and detail-focused will help you navigate the many moving parts of the role, while your openness to learning will keep you growing and evolving every day.About these teams:Our Talent Acquisition team plays a crucial role in ensuring Sinai Health remains at the cutting edge of patient care by providing essential services such as recruitment and hiring selection, job fairs/hiring events, sourcing and outreach, employer branding, and talent pipeline development. We focus on recruiting for both Mount Sinai and Hennick Bridgepoint Hospitals while partnering with other HR teams within the People and Culture portfolio department. In our recruitment endeavors, we prioritize creativity and innovation to optimize processes and technologies. This strategy enables us to effectively cater to the requirements of 100+ clients, successfully filling over 300 diverse positions.Our Total Rewards team ensures Sinai Health invests strategically in its people by crafting competitive compensation, benefits, and recognition programs for over 6,000 employees across Mount Sinai and Hennick Bridgepoint Hospitals. We partner with other HR teams within the People and Culture portfolio department and clinical leaders to align rewards offerings with evolving workforce needs. Through agile program development and technology-enabled delivery, we ensure our offerings remain equitable, responsive, and aligned with staff priorities.In this role you will:

• Provide excellent customer service while performing administrative tasks, including handling internal and external queries, routine phone, email, and in-person inquiries, and referring matters to the appropriate People and Culture team members
• Provide administrative support to HR activities, including preparing employment confirmation letters, preparing new hire files for documentation, processing cheque requisitions/invoices, maintaining employee files, photocopying, faxing, scanning, arranging couriers and ordering office supplies
• Process data entry and update employee records into the appropriate Human Capital Management System and benefits systems i.e. Meditech / Ceridian Dayforce / HOOPP / Manulife
• Sort and distribute all incoming internal and external mail, ensure it is date stamped and passed on to the appropriate department/individual
• Support the recruitment process through tracking and reviewing recruitment requests and the creation of electronic recruitment files; drafting job postings; posting positions; screening resumes; creating seniority lists; phone screening applicants; booking and attending interviews, as required; securing and checking references; drafting and issuing contract extension/transfer/offer/rejection letters; preparing new hire files for documentation, etc.
• Provide support for job fairs and open houses
• Facilitate and distributing clerical testing to candidates
• Assist with the creation and distribution of correspondence e.g. letters, memorandums, orientation lists, immunization clearance status of weekly new hires, union reports, etc.
• Conduct routine electronic and paper employee file reviews and audits; assist with the creation and maintenance of spreadsheets and other applicable tracking documents
• Assist with scheduling meetings and booking rooms; draft meeting agendas, prepare and assemble related materials
• Coordinate shared Human Resources email inboxes
• Produce reports and respond to requests for information utilizing DayForce, Meditech, and Applicant Tracking System(s)
• Support the creation and maintenance of the department’s file management systems (digital and physical) and help identify and implement quality improvements to HR office operations
• Perform other duties related to the position as required

Job RequirementsMandatory

• Successful completion of a college diploma in a relevant discipline (e.g Human Resources, Business Administration, etc) from an accredited educational institution
• A minimum of two (2) years of recent and related experience
• Applicants with proven equivalent recent and related training and experience may also be considered

Preferred

• Previous experience working with HRIS and ATS systems
• Previous experience working within a large and complex health care environment

Skills and Knowledge

• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook);
• Prepared to respond to a fast-paced changing environment requiring flexibility with respect to working hours
• Proactive, diplomatic and confident with the ability to develop, foster and maintain relationships
• Strong communication skills (verbal and written); proven commitment to exceptional customer service
• Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
• Ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you’re ready to build your career within human resources, apply now and let us know why you would be a great addition to our team.Employment at Sinai Health is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccine-preventable diseases. All employees and affiliates will follow safe work practices and comply with health and safety policies, procedures and training. If you believe you are one of the very few people who may require an exemption from vaccination, supporting medical information must be submitted to our Occupational Health department, who will review and assess.Sinai Health is comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care. We deliver excellent care in hospital, community and home, focusing on the comprehensive needs of people. Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions and educates future clinical and scientific leaders. Clinical areas of specialization include rehabilitation and complex continuing care, surgery and oncology, urgent and critical care, and women’s and infants’ health. The Lunenfeld-Tanenbaum Research Institute ranks among the top ten biomedical research institutes in the world. Sinai Health is a full affiliate of the University of Toronto.As an equal opportunity employer who understands that diversity enriches our community and culture, we invite applications from all qualified candidates including Indigenous Peoples, racialized people, disabled people/people with disabilities, women, and members of 2SLGBTQIA+ communities. If you require accommodation(s) due to disability at any point during the application and hiring process, please contact 416-586-4800 ext. 7050, or email TalentAcquisitionAccommodation.msh@sinaihealth.ca.Powered by JazzHR