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Job Location | Toronto, Ontario, M5C 2W1 |
Education | Not Mentioned |
Salary | Not Mentioned |
Industry | Not Mentioned |
Functional Area | Not Mentioned |
Job Type | Full time |
▶︎ Job Details:• Job Title: Office Administrator• Client: Financial Services• Working Location: Toronto, ON• Working Style: On-site• Employment Type: Full-time• Salary: $55K–$65K• Working Hours: Standard full-time hours, occasional weekend work required• Language: English▶︎ What will you do:• Keep track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it #39;s all accounted for• Manage any vendor that comes into the building, including HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive• Coordinate with shredder companies doing weekly/bi-weekly pickups• Handle FedEx/UPS/DHL orders• Oversee ISP inspections and updates• Manage pantry products (water dispenser, ice machine), and put in service requests• Handle Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices• Provide monthly print count readouts 4-5x/month for a vendor (Canon)• Request and distribute parking or building access cards to employees• Find and keep track of any physical keys in the old fireproof safe• Order any printer ink/toner/paper• Handle coffee and water orders for employees/guests• Maintain contact with a vendor who stocks our medicine cabinet and services the on-site AED machine• Prepare for and work weekend shifts that usually require over a week of prep, not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building• Answer the door for any deliveries or guests• Perform inventory checks on emergency supplies at all workstation desks upon request from other Facilities• Update iOffice software which keeps track of seating charts, new users, etc.• Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs• Take over responsibilities of being office fire warden in case of emergency evacuation; requires separate safety training and certification• Handle other Facilities-related matters that may arise▶︎ Required Qualificationsamp; Skills:• 2 years of related experience• Strong vendor management skills• Strong verbal and written communication skills• Good organizational skills• PC skills — Word, Excel, SharePoint• Ability to work independently• Valid driver’s license requiredPowered by JazzHR
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