DARFM Administrative Assistant - Jobs in Truro, NS

Job Description

Administrative AssistantAbout The CMMThe Confederacy of Mainland Mi’kmaq (The CMM) is a Tribal Council representing eight, Mi’kmaq communities of mainland NS. Our mission is to proactively promote and assist Mi’kmaq communities’ initiatives towards self-determination and enhancement of community. The CMM main office is in the Millbrook Mi’kmaw Community in Nova Scotia and has over 120 Employees. The CMM’s Department of Aquatic Resources and Fisheries Management is currently looking for an energetic, mature, and independent candidate to fill the role of Administrative Assistant.The MCG is focused on promoting and restoring the concept of Netukulimk in Nova Scotia’s watersheds. To ensure that future generations will have access to a healthy environment. The MCG team targets its work on a variety of marine and freshwater management projects and participating in programs that involve youth mentorship and building Mi’kmaw capacity. The MCG also addresses issues related to species-at-risk, water quality, commercial fisheries and directed habitat restoration.Position OverviewUnder the direction of the Senior Director of Aquatic Resources and Fisheries Management, the Administrative Assistant is responsible for providing a variety of administrative and clerical tasks including but not limited to organizing and scheduling meetings, maintain inventories and databases, order office supplies and assist with project outreach/engagement activities.Key Areas of Responsibility

• Organizing and scheduling appointments and meetings and taking meeting minutes as required.
• Assisting with the creation of job postings and job descriptions.
• Assisting in the preparation of regularly scheduled reports.
• Developing and maintaining filing system and equipment inventories.
• Ordering office supplies as needed.
• Maintaining contact lists and community member training skills database.
• Liaise with staff and the Finance department to: ensure invoices, cheque, visa requisitions, quarterly project budgets and transaction reports are accurate and complete.
• Replying to email, telephone, or face to face inquiries as well as receiving, sorting, and distributing mail.
• Assisting with project outreach/engagement activities and their execution.
• Creating and maintaining a Community Event’s calendar.
• Assisting with report writing and preparing PowerPoint Presentations for Management and communities.

Position Requirements:

• Post-secondary degree or diploma in office administration or management or a related field or relevant working experience in a related field
• Experience working in or with First Nation communities
• Experience working in a fast-paced environment
• Strong organizational skills.
• Ability to work independently and with minimal supervision.
• Ability to work productively as part of a team.
• Proficiency in common office software (e.g. Microsoft Office, Excel, PowerPoint, etc.)
• Excellent communication skills, written and spoken
• Must have access to a vehicle and have valid driver’s licence.

Asset Qualifications (Not required):

• Knowledge and understanding of fish habitat/migration.
• Valid First Aid/CPR and WHMIS certification.
• Previous experience in non-profit sector.

Why work with usThe Confederacy of Mainland Mi’kmaq (The CMM) is well known throughout Canada as a professional organization that is committed to providing a pleasant and healthy working environment for all its employees. As an organization, we understand that a great work/life balance is essential to success. As a full-time employee you can expect:

• An atmosphere that is both professional and family oriented.
• Enrollment in the organization’s benefits packages on your first day of employment with no waiting period, which includes Health & Dental, and Employee & Family Assistance Program (EFAP).
• Generous amounts of paid time off (Paid Statutory Holidays plus St. Anne’s Day and Aboriginal Day, Summer Shutdown (2 weeks), Christmas Shutdown (roughly 2 weeks), plus 1 weeks of discretionary vacation time (up to 2 weeks with 10 years of service).
• Social Committee, Staff Days, Staff Knowledge Days, etc.

If you would like to join The CMM Family, please see below on how to apply for this position.Salary/Employment Term:Salary range: $35,000 - $40,000/year. This is a Permanent Position (pending successful one-year probationary contract).Application Deadline: Open until position is filled.Submit Cover Letter AND Resume to: Human Resources c/o The Confederacy of Mainland Mi’kmaq PO Box 1590, Truro, Nova Scotia B2N 5V3 Email: HR@cmmns.comWe are an equal opportunity employer; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference Policy of the Canadian Human Rights Commission. Only those applicants who provide up-to-date CV along with Cover Letter and qualify for interview will be contacted. The successful candidate may be required to submit a current criminal record check. Applicants MUST provide proof of Canadian Citizenship or Permanent Residency.Quick Apply

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