Office Coordinator - Jobs in Truro, NS

Job Description

Position DetailsPosition InformationPosition Title Office CoordinatorDepartment/Unit Extended Learning - AdministrationLocation TruroPosting Number S106-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $23.70 - $30.06 per hour ($43,142 - $54,716 per annum, 35 hours per week)Classification C5Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Faculty of Agriculture, Dalhousie University is a small research-intensive campus located in Truro, NS. Offering technical, undergraduate and graduate programs in agriculture, environment and related life and social science disciplines, the Faculty of Agriculture educates future leaders and generates knowledge and innovative solutions for healthy, sustainable societies. Reporting to the Manager, Extended Learning (EL), the Office Coordinator (OC) will provide effective and efficient day-to-day administrative support for EL activities and the EL Manager and team, playing a key role in budget administration, records management, facility management, and departmental administrative functions.Key Responsibilities

• Develop the annual operating budget for the unit under the supervision of the EL Manager. Compile data required for budget preparation and projections, initiate coordination of budget forecasts with Program Managers and EL Manager, compile all information gathered into budget templates.
• Monitor unit finances, complete monthly reconciliations, analyze variances and advise on budget implications, and identify and research issues. Complete ongoing analysis with EL Manager regarding expenditures and revenue targets.
• Prepare revenue deposits and journal entries. Manage accounts receivables. Maintain electronic and paper filing systems for financials and ensure expenditures are billed accurately and correctly coded.. Provide Program Managers with individualized financial reports following the close of each course.
• Maintain electronic and paper filing systems for courses/programs. Maintain all EL student records including archived material. Prepare for entry and/or enter data in specialized course registration system (Destiny One).
• Complete and code all Payroll forms including payroll profiles, casual payroll, exception payments and timesheets. Complete paper work for payment to instructors. Investigate and follow-up with Human Resources regarding payroll issues.
• Provide back-up for Program Coordinator during peak periods and absences.

NoteDue to operational requirements, the successful applicant is required to work in-person on campus.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.QualificationsBusiness or Office Administration Diploma with approximately 3 – 5 years’ related experience, ideally in an educational setting (or equivalent combination of training and experience) is required. Experience in financial processes and budget monitoring is required. Must have proven excellent interpersonal, customer service and communication (verbal and written) skills. Strong initiative, flexibility and organizational skills with the proven ability to manage multiple concurrent activities in a busy, high change environment is required. Must have experience with Word, Excel, PowerPoint and PDF, and the proven ability to learn new software programs quickly. This position will have occasional contact with livestock, chemicals, feed ingratiates and moderate to heavy equipment as part of the practical component of programs offered. Assets include experience in or knowledge of the agricultural industry.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University is committed to fostering a collegial culture grounded in diversity and inclusiveness. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies One (1)Open Date 09/15/2022Close Date 10/03/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected