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Administrative Assistant - Jobs in Vancouver, BC

The Delphi Group
Job LocationVancouver, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Administrative Assistant Full Time (8 weeks) with possibility of permanent hire, currently working remotely – Vancouver, British ColumbiaInterested candidates should submit their resume to Delphis recruitment portal at http://delphi.zohorecruit.com As this contract is funded through the Canada Summer Jobs Grant, the candidate must be:

  • between 15 and 30 years of age at the start of the employment
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.
If you’re serious about making a difference and want to work in a dynamic, supportive environment with diverse growth opportunities, consider a career with us. Our unique group of organizations(GLOBE Series, The Delphi Group, EXCEL, Canadian Business for Social Responsibility (CBSR) and Leading Change Canada) is working together to achieve a sustainable, prosperous and socially just future in a generation. We’re a values-driven group of consultants, conveners, and advisors who help leading professionals, teams, and organizations compete and succeed, while advancing sustainability, social justice and a net-zero economy. With multiple offices across Canada, we collaborate with a vast network of thought leaders and partners to inspire innovation and accelerate action.We value and are committed to equality, diversity and inclusion in our workplace and programs. This commitment includes developing and implementing strategies to ensure the inclusion of persons from visible and non-visible minorities and persons with disabilities. We foster an inclusive workplace culture in which every individual feels welcome, respected, valued and supported at all stages of the employment life cycle.POSITION SUMMARY: GLOBE Series (globeseries.com) and The Delphi Group (Delphi.ca) are in search of a detail- oriented and dynamic Administrative Assistant who can help to support the needs of our Vancouver- based staff and office. The Administrative Assistant will report to the Managing Director, GLOBE Series and will keep our office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support.The Administrative Assistant will be working virtually/remotely to start and will transition to the office once a new location in the Vancouver-downtown area is available.KEY RESPONSIBILITIES: General Office:
  • Sending couriers (local, national and international)
  • Sorting and preparing both incoming and outgoing mail
  • Overall responsibility for front office organization and tidiness including the smooth running of all machines (i.e., full paper trays, toner, supplies, etc.)
  • Set-up meeting rooms and order catering, as required
  • Organizing internal team social and work activities
  • Responsible for petty cash disbursements and reconciliation
Senior Management Support:
  • Administrative support for Senior Management including checking calendars and setting-up meetings
  • Preparation of Senior Management monthly expenses
  • Booking/organizing travel, including staff or conference speakers/VIPs as required
  • Assisting with the on-going maintenance of contact databases/CRM
  • Supporting senior management with client engagement, meeting requests, and overall external contacts.
Project/Proposal Responsibilities:
  • Preparation and quality assurance of proposal and report preparation, formatting and delivery
  • Charts and graphs in Word, Excel and PowerPoint
  • Administrative support on projects when required for photocopying, faxing, scanning, printing
  • Project admin support related to logistics, meetings, expenses, and other client engagement requirements.
REQUIRED SKILLS AND COMPETENCIES:
  • High school diploma or general education degree (GED) required. University degree or college diploma in Business Administration an asset.
  • Past experience in a clerical, secretarial, or office administration role
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Working knowledge of general office equipment
  • Data entry experience an asset
  • Bilingualism (English and French) an asset
Job Types: Full-time, Temporary, Internship / Co-opSalary: $20.00-$23.00 per hourBenefits:
  • Flexible schedule
Schedule:
  • 8 hour shift
Education:
  • Secondary School (required)
Work remotely:
  • Temporarily due to COVID-19
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