Auxiliary Programs Coordinator - Jobs in Vancouver, BC

Job Description

Date: August 2022Position: Auxiliary Programs CoordinatorDepartment: Support StaffReports to: Junior School PrincipalInterfaces with: Students, teachers, and the entire school communityIntroductionStratford Hall seeks a creative and innovative team player to coordinate and lead the After School Care and Holiday Camps program. The ideal candidate will have had experience designing and delivering creative, highly engaging activities for children aged 4-12 in a school based after school care program and/or day camp. As a team leader, the candidate will work collaboratively with the ASC staff, faculty and parents, determining how to best deploy talent to meet needs.Located in Vancouver, BC, Stratford Hall is home to 530 students and a faculty and staff of over 100 teachers and support staff. Our graduates attend the top post-secondary schools in Canada, the U.S. and abroad. Stratford Hall was the first IB continuum school in BC and has a rich tradition of educational excellence and personal development in the Primary Years, Middle Years and Diploma Programmes.Position Rationale:Auxiliary programs include After School Care, external and internal clubs, and all holiday and summer programs. The APC will work closely with school staff to coordinate the schedules of all staff-led (internal) clubs and activities during the school year. The APC will collaborate with the Senior Leadership Team to expand the scope of programs offered to Stratford Hall families during the school year and to School families and the external community during school breaks and holidays.Preferred Attributes:

• A passion for working with children and leading the adults that work with them
• A talent for the creative design of programs that engage and develop student interests, social skills, and emotional self-awareness
• Strong management and leadership skills
• Strong organizational, communication, administrative and interpersonal skills
• The ability to work both independently and collaboratively as part of a team
• Self-motivated, self-directed and disposed to taking initiative
• Strong communication skills in English, both spoken and written

Qualifications:

• Prior experience working in an after school program
• Post secondary education/degree/certification in a related field
• Ability to work a flexible schedule according to operational needs

Key Responsibilities and Duties:After School Care Planning

• Set fees and budget in collaboration with the Junior School Principal and Director of Finance and Operations
• Promote the ASC program in collaboration with Advancement staff
• Manage registrations for ASC
• Develop and maintain engaging programs for students served in ASC
• Establish and ensure the adherence of safety routines and emergency procedures
• Assess and manage risk related to ASC

After School Care Operations

• Ensure students are safe at all times and that they are adequately supervised
• Set procedures for student sign-in and sign-out and ensure they are followed
• Manage the ASC staff and related facilities
• Ensure that all outside spaces, including Clark Park, are clean and safe to use
• Liaise with the Finance Department to provide registration/attendance information for billing purposes, including drop ins
• Approve, and submit to Finance, timesheets for payroll for hourly ASC staff
• Track budget and ensure that operations are within budget
• Communicate with parents as required
• Assist in the identification, development, application, and evaluation of policies and procedures related to ASC
• Develop new programs which enhance the student experience
• Provide yearly employee evaluations/reviews and growth plans for ASC staff
• Order supplies for ASC and Camps

Camps and Summer School

• Develop programs that are varied, interesting and engaging for students during November Break, Christmas Break, Spring Break, Summer Break and on Professional Development / early dismissal days
• Meet all standards for After School Care in the running of camps and programs (as above)
• Ensure that appropriate facilities are used, that bookings for buses and facilities are completed and that adequate insurance is in place in advance of activities
• Ensure that camps are financially independent
• Work with Principals to ensure Summer School programs align with the School’s mission and vision
• Create a Stratford Hall Summer Program Handbook, which includes all policies and procedures

Clubs

• Establish and maintain registration records
• Create attendance sheets with participant emails for all club providers

External club vendors

• Research and source vendors in collaboration with the Principal(s), e.g. for athletics, science/technology, and arts clubs
• Meet with club instructors and Principal(s) to discuss club descriptions, costs, and scheduling needs
• Liaise with teachers and principals to identify suitable venues for clubs, e.g. classrooms or otherwise
• Ensure adequate and current insurance is in place and on file for all external club vendors

Internal club leaders

• In collaboration with the Principals, schedule school staff into clubs on an annual basis

Supervision

• Hire, orient and train staff, with input from the Junior School Principal
• Manage/supervise all staff members under the auspices of Auxiliary Programs
• Ensure that After School Care staff members are in designated play areas before students arrive
• Manage the Commercial Drive crossings so that safety is assured
• Report any incidents involving students to the supervising teacher in a timely manner
• Report any behavioural concerns to the appropriate homeroom teachers and Junior School Principal in a timely manner
• Ensure that first aid bags are taken to the fields
• Develop and implement programs for Clark Park cleanliness and to mitigate damage to the park

In-Class Support

• Collaborate with the Learning Support Specialists to provide a schedule of when ASC workers are available for in-class support
• Provide in-class support

Terms of Employment: Permanent contractAnnual salary range $60,000 - $70,000Salary will be determined by the Head of School in conjunction with the Director of Finance and Operations and will be commensurate with experience, skills and attributes. Benefits: no waiting period, AD&D, Life Insurance and LTD (premiums paid by employee), extended Health & Dental coverage, matching RRSP program.Application Process:All interested applicants should forward a cover letter and resume, attention Human Resources, to careers@stratfordhall.ca.We thank all applicants for their interest in working at Stratford Hall. Only shortlisted candidates will be contacted for an interview. The start date for this position is September 6.We welcome applications from all qualified job seekers, including applicants from historically underrepresented groups such as BIPOC (black, indigenous, and people of color), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability and require accommodation in either the recruitment process or on the job, we will work together with you to provide the reasonable workplace accommodations you need.Quick Apply

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