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Billing Administration Clerk - Jobs in Vancouver, BC

Miller Thomson LLP
Job LocationVancouver, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.We are looking for a Billing Administrative Clerk to come join our Vancouver team!The Billing Administration Clerk is responsible for full cycle administrative billing support to assigned lawyers. With a keen attention to detail and accuracy, delivers billing service excellence in a timely manner. Possesses an understanding of the strategy, structures, processes, and procedures of billing administration in its relationship with the business and its activities.Roles and Responsibilities: Prebills:

  • Review, proofread and prepare pre-bills for billing lawyer’s review and approval as per schedule and in accordance with client guidelines and firm standards.
  • Process time transfers, narrative edits and fee adjustments on pre-bills as instructed by billing lawyers.
Invoices
  • Monitor work in progress.
  • Resolve e-billing issues.
  • Prepare and review invoices to ensure accuracy.
  • Finalize invoices and attend to distribution in accordance with client guidelines.
  • Troubleshoot and resolve billing issues with external clients.
  • Prepare various reports related to time entries, billing, receivables, etc.
  • May be responsible for early collection inquiry with clients.
  • Process receipt of remittance, reversal of invoices, receipt of trust funds, preparation of exception rates, etc.
Administrative
  • Preparing expense requisitions
  • Opening new files
  • Requesting conflict searches
  • Audit inquiries
  • Updates and data entry into Firm’s contact management system.
Other
  • Perform other tasks as required.
Qualifications
  • High school diploma (HSC).
  • 2 - 5 years office experience, preferably in a professional services firm in a similar function
  • Familiarity with billing processes in law firms an asset
  • Administrative experience in an office setting and/or relevant certification
  • Proficient with Microsoft Excel, Outlook, Word
  • Excellent time management skills and ability to work effectively under pressure and meet tight deadlines
  • Strong attention to detail, accuracy and excellent follow up skills
  • Ability to work in a team environment or independently as required
  • Excellent client service skills
  • Superior interpersonal skills with the confidence to deal with all levels of seniority
  • Strong work ethic, “can-do” approach and positive team attitude
  • Ability to effectively communicate both verbally and in writing
Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned in the job posting, Applicants who receive a conditional offer of employment from the Firm will be required to provide a proof regarding their vaccination status in line with our policy as a condition of employment. The Firm will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.Job Type: Full-timeQuick Apply
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