Clerk III - Jobs in Vancouver, BC

Job Description

Requisition ID:Requisition ID36602CompanyLocated on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canadas Top 100 Employers, BCs Top Employers, and Canadas Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.Specific Duties & ResponsibilitiesReporting to the Assistant Chief Professional Standards & Policy Development, the Clerk III will work independently and as part of a team. The position will create and administer accurate attendance records, as well as manage a large number of WCB related issues. The clerk supports attendance management database and runs reports for various Managers as needed.In addition, the clerk provides general administrative support for Admin offices at #1 Firehall. This position performs a variety of clerical duties including:

• Researches, calculates and provides explanation on various reports such as seniority dates, gratuity calculations or various employee absence quota reports using SAP. Creates and runs a variety of reports in SAP, downloads information into spreadsheets, manipulates data for presentation to Management
• Reviews and validates Time Entry reports, time off requests, and gratuity trade requests ensuring that they meet the standards and forwards for approval to Manager.
• Ensures collective agreement and operational policies and procedures are followed.
• Creates termination reports with detailed, accurate calculations of all entitlements in relation to a member leaving the department.
• Provide scheduling details for modified duty staff including cross shifting and remaining vacation quotas.
• Performs other duties/responsibilities as assigned.

Qualifications

• Advanced knowledge of Word, Excel, PowerPoint and Outlook is essential.
• Good computer and numeric skills with a high degree of accuracy, including the ability to learn new programs and procedures. Strong understanding of City policies, guidelines and procedures is required.
• Demonstrated ability to work as part of a team, with superior verbal and written communication skills, including the ability to prepare business correspondence, presentations and reports. Ability to exercise substantial discretion and deal with sensitive and confidential information.
• Must possess very strong interpersonal skills and be able to communicate effectively with co-workers, clients, VFRS uniformed members and the public as part of reception for the Department.
• Excellent organizational skills with a proven ability to manage and process a high variety and volume of administrative duties, ability to multi-task, organize and prioritize work.
• Ability to meet challenging deadlines with a high degree of accuracy under minimal supervision with multiple interruptions. Strong working knowledge of SAP, ESAFs and VanDocs is also required.
• A sound knowledge of VFRS practices and operations as well as a demonstrated ability to quickly learn VFRS data base programs would be an asset.

Business Unit/Department: Business Operations & Org Performance /Fire Rescue ServicesAffiliation: CUPE 15Employment Type: Regular Full Time (RFT)Position Start Date: July 25th 2022Salary Information: Pay Grade 17: $29.13 to $34.23 per hourApplication Close: July 8th 2022At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.Before you click Apply nowOnce you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx.. 5-10mins. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a tailored summary of skills and experience related to the position.Quick Apply

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