Department Assistant, Professional Studies - Jobs in Vancouver, BC

Job Description

Interested in a career at Langara CollegeOur employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply!Lang ara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.Current employee Apply through Careers in your Workday account.Job Title:Department Assistant, Professional StudiesEmployee Group:CUPEEmployee Type:PermanentStart Date:Tuesday, August 3 2021End Date (if applicable):The Department Assistant provides administrative support to the Director and Program Coordinators within Professional Studies.The Department Assistant supports administrative functions such as: providing information to students and the general public, arranging learning resources and facilities, and providing support services for the respective programs. The incumbent liaises with the Continuing Studies Registration Office, Printshop, Bookstore, Information Technology, Communication & Marketing, Langara Global, Library Services, Registrar & Enrolment Services, and other relevant departments.Qualifications Required:Education & ExperienceGrade 12 plus successful completion of a one (1) year certification in office administration, business or a related discipline.Four (4) years recent related administrative experience, preferably providing customer service to students in an educational setting.An equivalent combination of education and experience may be considered.Experience in creating documents using various desktop publishing applications (e.g. Adobe Publisher).Intermediate proficiency in MS Office Suite (Word, Excel, PowerPoint).Skills & AbilitiesDemonstrated ability to effectively communicate, in English with tact, both orally and in writing.Ability to communicate effectively with people who have limited English language proficiency.Proven organization, prioritization, time management and interpersonal skills.Proven analytical and problem-solving skills.Proven ability to multitask and meet deadlines.Proven ability to work well under pressure with frequent interruptions.Ability to ascertain information from clients and probing individuals to direct them to the appropriate services.Ability to provide administrative support to create presentations and workshops.Ability to maintain attention to detail when entering data.Ability to write, revise and proofread promotional materials.Proven ability to establish and maintain effective working relations with a variety of internal and external contacts.Ability to maintain confidentiality and to operate with sensitivity when dealing with students requiring special assistance.Demonstrated ability to use online learning management platforms.Intermediate computer skills using computer applications including word processing (MS Word), Excel, PowerPoint, Publisher, and Dreamweaver.Accurate keyboarding skills (50 wpm).Hours & Days of Work: 9 :00am - 5:00pm Monday to Friday.To obtain the full job description, please contact our recruitment team.Salary Range:$26.03 - $29.62 per hourPay Grade:CUPE Paygrade 20Scheduled Weekly Hours:35Hours may vary according to the needs of the department.Compressed Workweek (Fortnight):NoClosing Date:Tuesday, June 22 2021If you were a temporary employee with CUPE Local 15 at Langara College who has worked within the last five (5) months of the closing date on this posting , please contact our recruitment team if you meet the criteria for internal status (850 hours worked) as per Article III.7.g in the CUPE Collective Agreement . Please quote the job requisition title and number with your previous employee ID and last day worked at the College. Please do not email if you worked at the College more than 5 months ago or if you worked in a different union.Shortlisted candidates will be required to provide proof of educational and professional credentials noted on their resume.We thank you for your interest in Langara College and taking the time to complete an application. Only complete applications will be reviewed. Internal candidates will be given first consideration. Please be advised that due to the amount of applications received, only short-listed candidates will be contacted.Langara is committed to enhancing our diverse workforce.